FY 2026 Ready

Payroll Software in India

Indian Payroll Software That Runs PF, ESI, PT, TDS On Autopilot

factoHR India simplifies salary processing, PF, Labour Welfare Fund, PT, TDS, Form 16, bank payouts, and multi-state compliance from modern HRMS and Payroll software in India.

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Compliance ready Easy setup 4,000+ Businesses Trust
G2 and Capterra reviews for factoHR India payroll software
factoHR India payroll dashboard
India-Ready Compliance

Built to Support Indian Payroll Compliance Workflows

A compliance-ready payroll engine designed to support PF, Professional Tax, TDS, and LWF workflows.

TDS & Form 16

Automated TDS calculations, Form 16 generation, and tax reporting support.

EPF (Provident Fund)

12% employee + 12% employer contributions. ECR generation and employer-share tracking.

ESIC (Employee State Insurance)

0.75% + 3.25% auto-split. Automated ESI eligibility checks, contribution calculations, and ESI reporting.

Professional Tax (PT)

19+ state slab rules pre-loaded. Auto-calculated based on payroll processing.

New vs Old Tax Regime

Supports both old and new tax regimes with flexible tax computation and projections.

LWF (Labor Welfare Fund)

State-specific LWF rules with deductions as part of payroll compliance workflows.

Complete Payroll Suite

Every Feature Indian Payroll Teams Need, Built In

12 modules that automate the entire payroll lifecycle, from salary setup to full and final settlement.

Salary Structure

Build unlimited CTC structures with custom components like Basic, HRA, DA, and FBP, configured grade-wise and location-wise.

Digital Payslips

Auto-generate branded, password-protected payslip PDFs with 36-month history, full earnings, deductions, and YTD breakup.

Bank Integration

Generate NEFT, RTGS, and IMPS files for 20+ banks with direct API payout, split accounts, and auto-reconciliation of credits.

Advance & Loans

Manage salary advances and staff loans with configurable EMI recovery, interest computation, and live balance tracking.

Reimbursements

Run multi-level claim approvals for travel, medical, and fuel with bill OCR, tax-exempt routing, and auto payroll posting.

Reports & MIS

Pull 40+ reports including salary register, bank advice, PF and ESI summary, cost-center, and YoY comparison, on schedule.

Maker-Checker

Lock payroll behind a dual-approval workflow with variance alerts for anomalies and a complete, exportable audit trail.

Arrears Processing

Auto-calculate increment arrears, backdated revisions, and promotion-linked changes, with TDS adjusted automatically.

Year-End Processing

Collect investment proofs, reconcile TDS, and generate Form 16 Part A and B plus Form 24Q data ready for filing.

Full & Final

Process exits in one click with gratuity, leave encashment, notice recovery, loan balance, and bonus proration.

Multi-Entity Payroll

Run payroll for multiple companies from one dashboard with entity-wise compliance, cost allocation, and consolidated reports.

Employee Self-Service

Let employees file IT declarations, upload proofs, download payslips, and access Form 16 on web and mobile.

Payroll Software, Reinvented

Modern Payroll Built for Indian Businesses

Manage payroll with configurable workflows, connected systems, and built-in compliance support from a single platform.

Guided

Wizard-Driven Payroll

Run payroll with a guided workflow that includes pre-payroll validation, salary processing, and post-payroll checks.

Configurable

Flexible Payroll Rules

Configure salary structures, earnings and deduction components, payroll groups, and formula-driven calculations.

Banking

Connected Banking

Simplify salary disbursements by generating bank transfer files or using supported banking integrations.

ESS

Employee Self-Service

Allow employees to access payslips, Form 16, tax information, and submit investment declarations through the ESS portal and mobile app.

Integrated

Integrated Payroll

Integrate attendance, leave, expense management, and accounting systems with payroll.

Secure

Security by Design

Protect payroll data with enterprise-grade security, including ISO 27001-accredited and SOC 2 Type II-certified infrastructure, encryption, and data backups.

How It Works

From attendance lock to salary release

Four precise checkpoints for Payroll India. Fewer handoffs. Better month-end confidence.

01

1-Click Disbursal

Direct bank API payouts to HDFC, ICICI, SBI, Axis, Kotak via NEFT/RTGS.

02

Attendance Sync

Live LOP from biometric or web-clock with 1-2 hour data refresh. Auto loss-of-pay calculation per configured rules.

03

Full & Final (FnF)

Auto exit process: gratuity, encashments, recoveries, notice pay.

04

Employee Self-Service

Tax declarations, payslip downloads, reimbursements, all on mobile.

Live in 7 Days

Switching Payroll Software Is Faster Than You Think

Our payroll consultants migrate from Excel, Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy ERP without missing a single payroll cycle.

Step 1

Data Import

Employee master, salary structures, and YTD payroll history loaded from Excel or your current HRMS.

Step 2

Compliance Setup

Statutory rules, like PF, Professional Tax, and TDS, are configured for every state in your workforce footprint.

Step 3

Parallel Run

We process a parallel payroll cycle alongside your existing system to validate every calculation.

Step 4

Team Training

Live training for HR, payroll, and finance teams on payroll run, ESS, and reports.

Step 5

Go Live

Full payroll cycle on the new engine with bank disbursement and ESS portal active for employees.

Need a custom timeline for 1,000+ employees or multi-entity setup? Talk to our payroll consultant

Trusted by Indian Businesses

De-Risk Your Payroll Software Decision

ISO 27001:2022

Information security standard

SOC 2 Type II

Audited annually

Industry-Standard Encryption

In transit and at rest

Secure Cloud Infrastructure

Scalable cloud platform with regular backups

“We finally stopped depending on manual spreadsheets for PT and TDS checks. The payroll cycle feels far more controlled now.”

Sanjay Patel

Finance Controller · Manufacturing · Ahmedabad

“Employees download payslips and tax summaries on their own, which cut a big chunk of repetitive payroll tickets for our team.”

Meera Iyer

People Ops Lead · IT Services · Bangalore

Compare & Choose

See the difference at a glance

How our payroll engine compares to spreadsheets and legacy tools.

Manual / Excel

12% error rate · No compliance trail
TDS & Form 16
PF/ESI Auto-Calc
Multi-State PT
Bank Integration
Live Attendance Sync
ESS & Mobile App
Maker-Checker
Audit Trail
Most Popular

HRMS Software India

Live in 2 to 5 days · Free Personalized demo
TDS & Form 16
PF/ESI Auto-Calc
Multi-State PT (19)
Bank Integration
Live Attendance Sync
ESS & Mobile App
Maker-Checker
Full Audit Trail

Legacy Software

3 to 6 month setup · Rigid payroll rules
TDS & Form 16 Partial
PF/ESI Auto-Calc Manual
Multi-State PT Limited
Bank Integration Add-on
Live Attendance Sync
ESS & Mobile App Basic
Maker-Checker
Audit Trail Limited

Based on industry averages for 100+ employee companies. Pricing may vary.

The Smart Advantage

What changes when payroll runs itself

Five areas where automation replaces hours of manual work with single-click precision.

01

Payroll Processing

Days of manual reconciliation

1 centralized payroll system

02

Statutory Updates

Missed deadlines and penalties for PF/ESI/PT

Configure PF, PT, TDS, and ESI requirements smartly

03

Tax Declarations

Chase emails, verify physical proofs

24x7 employee access to payroll information

04

Multi-State Payroll

Configure payroll rules state by state

Support for multiple state-specific PT and LWF rules

05

Salary Disbursement

Generate bank files, manual NEFT

1 bank transfer file for salary payouts

payroll-engine
Live

March 2026 Payroll

₹1.82 Cr

Processed

Time Taken

8m 12s

Status

Validated

Employees

1,247

Compliance Status

PF: ECR Generated
ESI: Contribution Filed
PT: 19 States Applied
TDS: 24Q Ready
Form 16: Queued
Bank transfer ready
1-Click Disburse
4,000+ businesses
Backed by factoHR
See the Engine in Action
By Company Size

Best Payroll Software in India for Every Team Size

From a 10-person startup to a 10,000-employee enterprise, our payroll engine scales with your headcount, compliance complexity, and approval depth.

10 to 50 employees

Startups

Founders running payroll on Excel or a part-time CA. Get full PF, ESI, PT, TDS, and Form 16 automation without hiring a payroll specialist.

What you get
  • One-click monthly payroll
  • Founder-friendly setup
  • Mobile ESS app for the whole team
50 to 500 employees

For SMEs

Growing Indian companies with multi-state hires, structured CTC, and the first wave of audit needs. Maker-checker, FBP, and reimbursement workflows built in.

What you get
  • Multi-state PT and LWF
  • Reimbursement and FBP
  • Maker-checker controls
500 to 2,000 employees

Mid-Market

Multi-entity Indian organisations with complex pay structures, variable pay cycles, and tighter audit windows. Group reporting and cost-centre allocation included.

What you get
  • Multi-entity payroll
  • Group reports
  • Variable pay cycles
2,000+ employees

Enterprise

Pan-India enterprises with branch operations, contract workforce, and high audit scrutiny. SLA-backed support, dedicated success manager, and API access for ERP integration.

What you get
  • Dedicated success manager
  • API access
  • Enterprise SLA support
By Industry

Built for the way Indian industries actually run payroll

IT, manufacturing, BFSI, retail, healthcare, and BPO each have their own payroll quirks. Our engine handles them all on one configurable platform.

IT Companies India

  • Hybrid attendance tracking
  • Flexible payroll processing
  • Performance pay structure
  • Remote workforce management

Manufacturing India

  • Shift overtime management
  • Statutory compliance payroll
  • Multi-plant workforce
  • Attendance payroll sync

BFSI India

  • Approval workflows
  • Audit-ready records
  • Incentive processing
  • Secure data management

Retail India

  • Multi-location payroll
  • Shift roster tracking
  • Fast employee onboarding
  • Attendance tracking system

Healthcare India

  • 24x7 shift support
  • Attendance payroll sync
  • Compliance tracking system
  • Mobile workforce access

BPO and KPO India

  • Night shift payroll
  • Bulk payroll processing
  • Expense integration support
  • Shift scheduling system
Connected HRMS Modules

Pair payroll with the rest of your HRMS

Payroll software in India that runs cleaner when all HR modules are live on one platform. Explore the modules designed to automatically feed payroll.

Attendance Management System

Biometric, GPS, and geo-fenced attendance feeds straight into payroll for accurate LOP and OT.

Explore module

Leave Management System

Configurable leave policies, state holidays, encashment, and LOP signals that flow into the next payroll cycle.

Explore module

Employee Self Service Portal

Web and mobile ESS for payslips, tax declarations, reimbursement claims, and proof uploads.

Explore module

Expense Management Software

Policy-based reimbursement claims with GST-ready receipts that route into payroll for tax-aware payout.

Explore module

Employee Onboarding Software

Digital offer letters, BGV, and document collection so new hires are payroll-ready from day one.

Explore module

Performance Management Software

OKRs, 360 feedback, and appraisal cycles connected to increments, variable pay, and arrears in payroll.

Explore module
Talk to an Expert

Talk to a Payroll Expert Today

Get a customized walkthrough of how our engine handles your specific CTC structures, multi-state compliance, and bank disbursement workflows.

Book a Free Demo Call Us Now
4,000+ businesses
★ ★ ★ ★ ★ 4.8/5
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In-depth guides written for Indian HR and payroll teams.

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FAQ

Payroll questions, answered

Find answers to common questions about Payroll software in India

Is this payroll software suitable for small Indian businesses?
Yes. Whether you have 10 employees or 10,000, the platform scales with your team. You get enterprise-grade PF, ESI, PT, TDS, and Form 16 automation without the cost or complexity of legacy enterprise payroll software.
How does mid-year tax regime switching work?
Employees select Old or New regime via the self-service portal. The system recalculates TDS liability for the remaining months of the financial year automatically and reflects the change in the next payslip and Form 16 projection.
Are PF, ESI, and Professional Tax workflows supported?
Yes. The engine calculates employer and employee contributions for EPF and ESI, generates ECR files ready for upload to the EPFO portal, and applies state-wise Professional Tax slabs across 19 PT-levying Indian states based on each employee work location.
Do you generate Form 16 and Form 24Q?
Yes. Form 16 Part A is generated via TRACES integration and Part B includes the full salary computation. Form 24Q quarterly return data is prepared with annexures and validation reports ready for upload to the TIN portal by your payroll team.
Can I run payroll across multiple states in India?
Yes. The engine handles state-wise Professional Tax slabs and Labour Welfare Fund deductions based on each employee work-state. Holiday and leave policies are configurable per location. It generates state-wise PF, ESI, PT, and TDS data so your team can file accurately across every state.
How quickly can we go live with your payroll software?
Most Indian companies go live in 2 to 5 business days. Our payroll consultants migrate employee master data, salary structures, and YTD payroll history from Excel, Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy ERP. We also run a parallel payroll cycle to validate every calculation before go-live.
Is salary disbursement integrated with Indian banks?
Yes. We generate NEFT, RTGS, and IMPS files for HDFC, ICICI, SBI, Axis, Kotak, and 20+ Indian banks. Direct bank API integration is available for one-click salary push and auto-reconciliation of credit confirmations.
How are reimbursements handled under the new tax regime?
Reimbursements are submitted by employees through the ESS portal with bills uploaded for OCR verification. The payroll engine automatically routes tax-exempt components correctly under the chosen regime and updates Form 16 Part B at year end.
How is your payroll software better than Keka, GreytHR, Zoho People, Darwinbox, or HROne?
factoHR India focuses on Indian payroll depth (multi-state PT, LWF deductions, PF, ESI, TDS, Form 16, and Form 24Q output) plus a faster 2 to 5 day implementation, transparent per-employee pricing in INR, and direct bank API payouts. Many alternatives treat statutory features as an add-on, charge per module, or take 3 to 6 months to go live.
Can we migrate from GreytHR or Zoho People in one payroll cycle?
Yes. Our migration team has a standard playbook to import employee master data, salary structures, leave balances, and YTD payroll history from GreytHR, Zoho People, Keka, Darwinbox, HROne, and most legacy ERPs. We run a parallel cycle to validate before cutover, so the live cycle on the new engine matches the previous one to the rupee.
What is the actual setup cost beyond the per-employee fee?
Standard onboarding has no setup fee. The per-employee monthly price is the price. Custom integrations, multi-entity rollouts above five companies, or migration from in-house ERP may be quoted separately. Free demo covers full feature access with zero upfront cost.
Where is employee data hosted and how is it secured?
Employee and payroll data is hosted on Indian cloud infrastructure for data residency. The platform uses industry-standard encryption in transit and at rest, role-based access controls, configurable data retention policies, and audit logs. Aligned with SOC 2 and ISO 27001 control families and backed by factoHR India infrastructure.
Do you support contract labour and gig worker payroll?
Yes. The engine handles contract labour wages with separate principal-employer reporting. Coverage logic for gig and platform workers is configurable and will be updated as the Code on Social Security 2020 rules are notified across states.
What support do we get during the first three payroll cycles?
You get a dedicated payroll consultant during onboarding plus daily check-ins for the first three live cycles. Email, chat, and helpdesk support are included on every plan. Premium and Ultimate plans add priority response and a dedicated success manager for the long term.