Payroll Software in India
Indian Payroll Software That Runs PF, ESI, PT, TDS On Autopilot
Automate salary processing, PF, ESI, PT, TDS, Form 16, bank payouts, and multi-state compliance from one modern payroll engine.
✓ 14-day free trial · No credit card required · Live in 2 to 5 days
What manual payroll actually costs you
Penalties, wasted hours, and compliance gaps add up fast. Here's what companies lose every month.
3 to 5 days
Lost per payroll cycle
on manual reconciliation
₹500
Per employee penalty
for late PF deposits
40+ hrs
HR time wasted monthly
on payslip & tax queries
12%
Average error rate
in manual salary calculations
Compliance Penalties
TDS late deposit: 1.5% interest/month
PF delay: ₹500/employee + damages
PT default: Business license at risk
Attendance & Salary Errors
Biometric-to-Excel mismatch every month
Incorrect LOP and OT calculations
Arrears processed manually with mistakes
Employee Frustration
40+ hours/month on payslip queries
Tax declaration chasing via email
Reimbursement status unknown for weeks
Automate all of this in under 10 minutes. See how →
Every Indian statutory requirement. One engine.
PF, ESI, PT, TDS, LWF: all codified into a single compliance engine that updates automatically.
TDS & Form 16
Auto TDS calculation, Form 16 generation via TRACES, and 24Q quarterly filing.
EPF (Provident Fund)
12% employee + 12% employer contributions. Auto-ECR generation and PF transfer.
ESIC (State Insurance)
0.75% + 3.25% auto-split. Half-yearly returns and medical benefit compliance.
Professional Tax (PT)
19+ state slab rules pre-loaded. Auto-calculated based on employee work location.
New vs Old Tax Regime
Employee self-switch between regimes. System auto-optimizes and suggests best choice.
LWF (Labor Welfare)
State-specific LWF rules with auto-deduction and employer contribution filing.
Every Feature Your Payroll Needs, Built In
12 modules covering your entire payroll lifecycle, from salary configuration to full & final settlement.
From attendance lock to salary release
Four precise checkpoints. Fewer handoffs. Better month-end confidence.
1-Click Disbursal
Direct bank API payouts to HDFC, ICICI, SBI, Axis, Kotak via NEFT/RTGS.
Attendance Sync
Real-time LOP from biometric or web-clock. Auto loss-of-pay calculation.
Full & Final (FnF)
Auto exit process: gratuity, encashments, recoveries, notice pay.
Employee Self-Service
Tax declarations, payslip downloads, reimbursements, all on mobile.
Switching payroll providers is faster than you think
Our payroll consultants migrate from Excel, Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy ERP without missing a single payroll cycle.
Data Import
Employee master, salary structures, and YTD payroll history loaded from Excel or your current HRMS.
Compliance Setup
PF, ESI, PT, LWF, and TDS rules configured for every state in your workforce footprint.
Parallel Run
We process a parallel payroll cycle alongside your existing system to validate every calculation.
Team Training
Live training for HR, payroll, and finance teams on payroll run, ESS, and reports.
Go Live
Full payroll cycle on the new engine with bank disbursement and ESS portal active for employees.
Need a custom timeline for 1,000+ employees or multi-entity setup? Talk to our payroll consultant
De-Risk Your Payroll Decision
₹500+ Crores
Salaries Processed
Processed annually for clients across India
2,500+
Indian Businesses
From startups to enterprise companies
99.9%
Compliance Accuracy
Zero-penalty guarantee on statutory filings
ISO 27001:2022
Cert: [Add cert number]
SOC 2 Type II
Audited annually
256-bit AES Encryption
In transit and at rest
DPDP Act 2023 Aligned
India data residency
“We finally stopped depending on manual spreadsheets for PT and TDS checks. The payroll cycle feels far more controlled now.”
Sanjay Patel
Finance Controller · Add company name
“Employees download payslips and tax summaries on their own, which cut a big chunk of repetitive payroll tickets for our team.”
Meera Iyer
People Ops Lead · Add company name
Indian payroll software pricing
Simple per-employee monthly pricing in INR with GST invoice. No setup fee for standard onboarding. Cancel anytime.
Core
For startups under 50 employees
- Payroll, PF, ESI, PT, TDS
- Form 16 and Form 24Q
- Bank file generation
- Mobile ESS app
Premium
For growing teams 50 to 500
- Everything in Core
- Reimbursements and FBP
- Multi-state PT and LWF
- Maker-checker workflow
Ultimate
For mid-market and enterprise 500+
- Everything in Premium
- Multi-entity payroll
- API integrations
- Dedicated success manager
All plans billed quarterly. Prices exclusive of GST. 14-day free trial on all plans. No credit card required.
See the difference at a glance
How our payroll engine compares to spreadsheets and legacy tools.
Manual / Excel
HRMS Software India
Legacy Software
Based on industry averages for 100+ employee companies. Pricing may vary.
Payroll software in India: how we compare
A side-by-side look at HRMS Software in India vs Keka, GreytHR, Zoho People, Darwinbox, and HROne on the features Indian payroll teams actually use.
| Feature | Ours | Keka | GreytHR | Zoho People | Darwinbox | HROne |
|---|---|---|---|---|---|---|
| Indian statutory automation (PF, ESI, PT, TDS, LWF) | Yes | Yes | Yes | Partial | Partial | Yes |
| Multi-state Professional Tax (19 states pre-loaded) | Yes | Yes | Yes | Partial | Partial | Partial |
| Form 16 (Part A and B) plus Form 24Q filing | Yes | Yes | Yes | Partial | Partial | Partial |
| Direct bank API payouts (HDFC, ICICI, SBI, Axis, Kotak) | Yes | Partial | Partial | No | Partial | No |
| Web and mobile employee self-service | Yes | Yes | Yes | Yes | Yes | Yes |
| Maker-checker payroll workflow | Yes | Yes | Partial | Partial | Yes | Partial |
| Implementation in 2 to 5 days | Yes | Partial | Partial | Yes | No | Partial |
| Transparent per-employee pricing in INR | Yes | Yes | Yes | Yes | No | Yes |
| DPDP Act 2023 alignment and India data residency | Yes | Partial | Partial | Partial | Yes | Partial |
Comparison reflects publicly available product positioning across Keka, GreytHR, Zoho People, Darwinbox, and HROne as of FY 2026. "Partial" indicates the feature is available as an add-on, paid module, or with limited Indian statutory depth. Verify the latest from each vendor before procurement.
See A Live Comparison DemoWhat changes when payroll runs itself
Five areas where automation replaces hours of manual work with single-click precision.
Payroll Processing
3-5 days of manual reconciliation
Under 10 minutes, fully audited
Statutory Updates
Track changes across PF/ESI/PT portals
Auto-applied, zero manual intervention
Tax Declarations
Chase emails, verify physical proofs
Employee self-service, digitally verified
Multi-State PT & LWF
Maintain 19 state matrices manually
Dynamic rules engine, auto-calculated
Salary Disbursement
Generate bank files, manual NEFT
Direct API payouts, auto-reconciled
Best payroll software for every Indian team size
From a 10-person startup to a 10,000-employee enterprise, our payroll engine scales with your headcount, compliance complexity, and approval depth.
Best Payroll Software For Startups
Founders running payroll on Excel or a part-time CA. Get full PF, ESI, PT, TDS, and Form 16 automation without hiring a payroll specialist.
- One-click monthly payroll
- Founder-friendly setup
- Mobile ESS app for the whole team
Best Payroll Software For SMEs
Growing Indian companies with multi-state hires, structured CTC, and the first wave of audit needs. Maker-checker, FBP, and reimbursement workflows built in.
- Multi-state PT and LWF
- Reimbursement and FBP
- Maker-checker controls
Best Payroll Software For Mid-Market
Multi-entity Indian organisations with complex pay structures, variable pay cycles, and tighter audit windows. Group reporting and cost-centre allocation included.
- Multi-entity payroll
- Group reports
- Variable pay cycles
Best Payroll Software For Enterprise
Pan-India enterprises with branch operations, contract workforce, and high audit scrutiny. SLA-backed support, dedicated success manager, and API access for ERP integration.
- Dedicated success manager
- API access
- Enterprise SLA support
Built for the way Indian industries actually run payroll
IT, manufacturing, BFSI, retail, healthcare, and BPO each have their own payroll quirks. Our engine handles them all on one configurable platform.
IT and SaaS
For Indian IT services and product companies with ESOPs, variable pay, hybrid teams, and frequent CTC revisions.
Manufacturing
For Indian factories with shift differentials, overtime under the Factories Act, contract labour, and Plant HR oversight.
BFSI
For Indian banks, NBFCs, and insurance with strict audit trails, RBI reporting, and complex incentive structures.
Retail
For Indian retail chains with store-wise rosters, attendance from multiple POS or biometric devices, and high attrition.
Healthcare
For Indian hospitals and clinics with 24x7 rosters, on-call allowances, and DGFC or NABH compliance documentation.
BPO and KPO
For Indian BPO and KPO operations with rotating shifts, night allowances, transport reimbursement, and high-volume payroll.
Pair payroll with the rest of your HRMS
Payroll runs cleaner when attendance, leave, expenses, performance, and self-service all live on one platform. Explore the modules built to feed payroll automatically.
Attendance Management System
Biometric, GPS, and geo-fenced attendance feeds straight into payroll for accurate LOP and OT.
Explore moduleLeave Management System
Configurable leave policies, state holidays, encashment, and LOP signals that flow into the next payroll cycle.
Explore moduleEmployee Self Service Portal
Web and mobile ESS for payslips, tax declarations, reimbursement claims, and proof uploads.
Explore moduleExpense Management Software
Policy-based reimbursement claims with GST-ready receipts that route into payroll for tax-aware payout.
Explore moduleEmployee Onboarding Software
Digital offer letters, BGV, and document collection so new hires are payroll-ready from day one.
Explore modulePerformance Management Software
OKRs, 360 feedback, and appraisal cycles connected to increments, variable pay, and arrears in payroll.
Explore moduleSecurity and DPDP Act 2023 readiness
Built for Indian IT, security, and procurement teams. Every payroll, attendance, and employee data point is processed under documented controls aligned with the Digital Personal Data Protection Act, 2023.
India Data Residency
Employee, payroll, and statutory data hosted on Indian cloud infrastructure. No cross-border transfer of personal data without contractual safeguards.
Documented Consent Flows
Background verification, third-party data sharing, and analytics use are gated by recorded employee consent with audit-ready logs.
Retention And Erasure
Payroll, PF, ESI, and Income Tax records retained for the longer of seven years or statutory period. Data principal erasure rights honoured.
Named Grievance Officer
Dedicated Grievance Officer under the DPDP Act, 2023 and Information Technology Act, 2000 with documented response timelines.
Need our DPDP Act compliance memo, ISO 27001 certificate, SOC 2 Type II report, or vendor security questionnaire response? Request the security pack
Talk to a Payroll Expert Today
Get a customized walkthrough of how our engine handles your specific CTC structures, multi-state compliance, and bank disbursement workflows.
Payroll Consultant
Available Mon to Sat, 9AM to 7PM IST
Review your current payroll setup
Identify compliance gaps & risks
Show exact savings for your team
Avg response
Under 2 hours
Free audit
No obligation
Everything You Need to Know About Payroll
Find answers to common questions about automated payroll, compliance, and getting started.