Timesheet Engine

Timesheet Management Software in India

Timesheet Management Software For Billable Hours, Project Costing, And Payroll Sync In India.

factoHR India manages time tracking, billable hours, project costing, approvals, overtime summaries, GST-ready billing data, and payroll workflow sync from one timesheet platform built for Indian businesses.

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Project + client tracking Billable hours + utilisation 4,000+ Indian businesses
G2 and Capterra reviews for factoHR India timesheet management
factoHR India timesheet management dashboard
The Problem

Manual Timesheets Are Costing You More Than You Think

IT firms, agencies, and consultancies lose billable revenue when time tracking depends on memory and late spreadsheet updates.

Excel Timesheets Filed on Fridays

Employees guess-fill hours at week end. Data arrives late. Managers approve without visibility. Billing disputes with clients are common.

Billing Disputes & Revenue Leakage

Untracked hours mean unbilled work. Clients dispute invoices without time logs. Agencies and IT firms lose 15-20% revenue to poor tracking.

No Project Profitability Visibility

Finance has no idea which projects are profitable. Hours aren't mapped to costs. Project managers make resourcing decisions blindly.

Manual Payroll Calculation from Timesheets

HR teams manually calculate overtime and shift differentials from spreadsheets. Errors are frequent. Payroll runs late every month.

Complete Timesheet Suite

Every Feature Indian Project Teams Need, Built In

11 modules covering time capture, approvals, project costing, client billing, overtime, payroll sync, and timesheet reporting for service businesses.

01

One-Click Time Tracking

Start and stop timers for projects, tasks, clients, and activities so working time is captured with clear project context.

Live timer Task-based logs Project context
02

Manual & Weekly Timesheets

Allow employees to enter daily or weekly hours with comments, notes, and work summaries when live timers are not practical.

Daily entry Weekly sheets Work notes
03

Project & Task Mapping

Map hours to projects, milestones, tasks, and clients so managers always know where team effort is being spent.

Project mapping Task tracking Client-wise view
04

Approval Workflows

Send submitted timesheets to reporting managers or project leads with review, rejection comments, and approval trail controls.

Manager approval Reject with comments Audit trail
05

Billable & Non-Billable Hours

Separate client-billable time from internal effort so finance can prepare invoices and leaders can monitor utilization clearly.

Billable split Utilization view Client costing
06

Client Billing & Invoicing

Generate client-ready invoices from approved billable hours with rate cards, hour breakup, and GST-ready export support.

Rate cards GST-ready Invoice export
07

Project Cost & Profitability

Compare planned versus actual hours, monitor burn rates, and understand which projects, teams, and clients are truly profitable.

Burn rate Cost analysis Profitability view
08

Mobile & Field Timesheets

Let employees log hours from mobile with GPS tagging, site references, and offline sync for field service and on-site teams.

Mobile logs GPS tagged Offline sync
09

Overtime & Shift Hours

Track overtime, extra shifts, and weekend hours from timesheet entries so payroll and operations both stay aligned.

OT tracking Shift hours Weekend work
10

Payroll & Attendance Sync

Push approved timesheet data into payroll and attendance for overtime calculations, reconciliations, and salary-ready hour summaries.

Payroll sync Attendance reconcile Salary-ready data
11

Timesheet Reports & MIS

Track utilization, missing entries, approval delays, client effort, and team productivity from actionable timesheet dashboards.

Utilization MIS Missing entries Productivity reports
Timesheet Software, Reinvented

AI-Tracked, Project-Aware, GST-Ready

Modern time tracking for Indian consulting and services teams. From one-click timers to GST-ready invoices and Hindi mobile entry.

Assisted

Assisted Time Entry Suggestions

Suggest entries from calendar and project activity. Employees review client, project, and task details before submitting timesheets.

Timer

One-Click Timers & Stopwatch

Start a timer per task or project. Pause, resume, and switch context. Mobile and desktop entries stay aligned for cleaner daily logs.

GST-ready

GST-Ready Invoice Data

Prepare invoice data from billable hours with GSTIN, HSN/SAC codes, IGST, CGST, and SGST splits for accounting export.

Insights

Project Profitability Dashboard

View cost vs revenue per project. Cost rates and approved hours help teams review project margin before month-end close.

Inclusive

Hindi & Regional Mobile Entry

Mobile timesheet app in Hindi plus 8 Indian regional languages. Field engineers and blue-collar staff log hours without a translator.

Privacy-first

Privacy-First Client Data

Client names, project notes, and time entries are processed with Indian data residency, role-based access, audit logs, and configurable retention rules.

Live In 3 To 5 Days

Switching is faster than closing one billing cycle

Our consultants migrate project masters, billing rates, time entries, approval workflows, and client records from spreadsheets or your existing timesheet system without disrupting active billing cycles.

Day 1

Project Setup

Client and project master imported from your current system. Billing rates, retainer hours, and utilisation targets configured per team.

Day 2

Approval Workflows

Manager, project lead, finance approval routes built. Overtime rules, comp-off triggers, and timesheet lock cadences configured.

Day 3

Payroll And Billing Sync

Payroll feed connected for LOP, OT, and shift differentials. GST invoice templates linked to project billing for clean client invoicing.

Day 4

Team Training

Live training for consultants, project managers, and finance teams on time entry, approval, and billing workflows.

Day 5

Go Live

Consultants log time from web and mobile, managers approve, payroll receives approved hour summaries, and finance prepares GST-ready invoice data.

Running 50+ active projects or multi-entity billing? Talk to our timesheet consultant

4,000+
Indian Businesses
2 to 5
Business Days to Go Live
4.8 / 5
Schema Rating
4,000
Schema Reviews
Why Choose Us

Built for Indian IT, Agency & Service Teams

Indian billing rates, GST-ready invoice data, multi-client projects, and payroll workflow sync, all in one timesheet platform.

Web, Mobile & Desktop

Track time anywhere - web dashboard, native Android/iOS app, or browser extension. Offline support for sites with no connectivity.

Multi-Project Support

Handle unlimited projects and clients simultaneously. Set billing rates per project, per employee, or per task. Full budget tracking.

Manager Approval Workflow

Weekly timesheets go to managers for review before approval. Managers can reject with comments, employees resubmit. Detailed audit trail.

Payroll-Ready Integration

Approved timesheets sync to payroll workflows. Overtime, shift hours, and project allocation use configured rules to reduce manual re-entry.

GST-Ready Client Invoicing

Generate professional invoices from approved timesheets. IGST/CGST/SGST support. PDF export for client billing with hour breakdowns.

Project Analytics

Dashboards for utilization rates, project health, employee productivity, and overtime trends. Export to Excel or schedule email reports.

Revenue Recovered. Projects Delivered.

What happens when billable hours, approvals, and project costing are managed in one place.

“Our project billing now has a clean approval trail. Finance can see billable hours, manager approvals, and invoice data without chasing teams on email.”

CEO
Consulting Company · Bengaluru

“The project profitability dashboard changed how we review delivery effort. We can compare planned hours, approved hours, and client billing in one place.”

Operations Director
IT Services Company · Pune

“Payroll no longer depends on scattered spreadsheets. Approved timesheets move into overtime summaries and salary-ready hour reports with fewer reconciliation errors.”

HR Manager
Digital Agency · Kochi

Before vs After Timesheet Software

See what changes when every hour is tracked with project context and approvals.

Without Timesheet Software
✕
Employees fill timesheets on Fridays from memory
✕
Client billing disputes due to missing time logs
✕
No visibility into project profitability or burn rate
✕
HR manually calculates overtime from spreadsheets
✕
15-20% billable hours go unbilled every month
With Timesheet Software
✓
Structured time tracking with project and task context
✓
Client invoices prepared from approved timesheets
✓
Project cost vs revenue dashboard per client
✓
Payroll overtime summaries use configured rules
✓
Billable hour leakage reduced with approval controls
By Company Size

Built for every Indian team size

From a 10-person consulting startup to a 10,000-employee services firm, our timesheet engine scales with your project volume and billing complexity.

10 to 50 employees

Best Timesheet For Startups

Founders running consulting or agency work on spreadsheets. Get clean time entry, project tracking, and client billing without a project management team.

  • Web and mobile entry
  • Basic project tracking
  • Live in 2 to 5 days
50 to 500 employees

Best Timesheet For SMEs

Growing Indian consulting firms, agencies, and IT services with billable vs non-billable splits, client billing, and the first wave of utilisation discipline.

  • Billable split
  • Utilisation reports
  • Client billing
500 to 2,000 employees

Best Timesheet For Mid-Market

Multi-entity consulting and services organisations with project profitability, multi-currency billing, and stronger approval trails.

  • Project profitability
  • Multi-currency billing
  • Approval logs
2,000+ employees

Best Timesheet For Enterprise

Pan-India IT services and consulting with deep ERP integration, retainer tracking, and complex rate cards per client. Dedicated success manager included.

  • ERP integration
  • Rate cards by client
  • Enterprise SLA
By Industry

Built for the way Indian industries actually track time

IT services, consulting, agencies, architecture, legal, and engineering services each have their own timesheet quirks. Our engine handles them on one configurable platform.

IT Services

For Indian IT services firms with onsite, offshore, and hybrid billing with different rate cards per client, role, and location.

Onsite and offshore rates Client rate cards Utilisation goals

Consulting Firms

For Indian management and strategy consulting firms with retainer tracking, milestone billing, and partner vs associate rate structures.

Retainer tracking Milestone billing Partner rates

Digital Agencies

For Indian design, marketing, and digital agencies with creative billable hours, revision cycles, and client-specific project margins.

Creative billing Revision tracking Margin dashboards

Architecture And Engineering

For Indian architecture, structural, and engineering services firms with stage-wise project billing and deliverable tracking.

Stage-wise billing Deliverable tracking Site visit logs

Legal And Compliance

For Indian law firms and compliance consultancies with matter-wise time logs, partner approvals, and itemised client invoicing.

Matter-wise logs Partner approvals Itemised invoices

EPC And Projects

For Indian EPC, construction, and project services with site time logs, resource planning, and progress-linked invoicing.

Site time logs Resource planning Progress invoicing
Connected HRMS Modules

Pair timesheets with the rest of your HRMS

Timesheets get sharper when payroll, attendance, leave, performance, and ESS share data. Explore the modules that connect with your billable hours workflow.

Payroll Software

LOP, overtime summaries, and shift-hour reports flow from timesheets into payroll workflows for monthly salary processing.

Explore module

Attendance Management System

Punch-in data from biometric, GPS, and web check-in supports daily timesheet references and regularisation workflows.

Explore module

Leave Management System

Leave applications and approved leave data help employees avoid logging time against non-working days.

Explore module

Performance Management Software

Utilisation percentage, billable vs non-billable split, and client delivery metrics feed into performance reviews.

Explore module

Expense Management Software

Project-linked reimbursements and travel claims tie back to the timesheet for client invoice pass-through.

Explore module

Employee Self Service Portal

Employees log time, request timesheet regularisation, and view approval status from web and mobile ESS.

Explore module
Built For Indian Procurement Reviews

Security and Privacy Controls for Timesheet Data

factoHR India is built for Indian IT, security, and procurement teams. Each time entry, project log, approval, and client invoice record is processed with role-based access, audit logs, and configurable retention policies.

India Data Residency

Time entries, project logs, approvals, and client invoices hosted on Indian cloud infrastructure with documented access controls.

Client Confidentiality

Project and client data segmented with role-based access so employees see only their own time and project leads see only their portfolio.

Retention And Audit Trail

Timesheet records follow configurable retention policies with audit logs for edits, approvals, and exports.

Security Control Families

Aligned with SOC 2 and ISO 27001 control families for access, change tracking, and operational security reviews.

Need our security control memo, client data handling specification, or vendor security questionnaire response? Request the security pack

Pan-India Timesheet Coverage

Supports pan-India teams with multi-currency billing data, GST-ready exports, and Hindi/regional mobile entry

Bangalore (KA) Mumbai (MH) Delhi NCR Hyderabad (TG) Chennai (TN) Pune (MH) Kolkata (WB) Ahmedabad (GJ) Gurgaon (HR) Noida (UP) Jaipur (RJ) Coimbatore (TN) Kochi (KL) Indore (MP) Bhubaneswar (OD)
Start Tracking Today

Switch to the best Timesheet Management Software in India
and improve billing control.

Join 4,000+ Indian businesses tracking billable hours, preparing invoice data, and syncing approved hours into payroll workflows. Live in 2 to 5 business days.

Book a Demo Schedule a Demo
Talk to a payroll consultant
Setup in 2 to 5 days
15% more billable hours
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In-depth guides written for Indian HR and payroll teams.

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FAQ

Timesheet questions, answered

Answers to common questions about time tracking, billable hours, project costing, and payroll integration.

What is timesheet management software in India?
Timesheet management software lets employees log work hours against projects and tasks through timers or manual entries. Managers approve weekly or daily timesheets, which then feed payroll workflows, client invoicing, and project cost reports. It reduces Excel tracking and gives leadership clear visibility into billable hours and project margins.
Can employees track time on mobile?
Yes. Native Android and iOS apps support start and stop timers, manual entry, and project switching. Field employees get GPS-tagged entries. Offline mode syncs when connectivity is restored. No more calling or emailing to report hours.
How does billable versus non-billable hours tracking work?
Each project and task is tagged billable or non-billable. When employees log time, the two categories are captured separately. Client invoices can be prepared from approved billable hours with your agreed rate per employee or role, supporting GST-ready invoice data and line-item breakdowns.
Does timesheet data integrate with payroll?
Yes. Once a manager approves a weekly timesheet, hours sync to payroll workflows. Overtime duration reports and shift-hour summaries use configured rules, so payroll teams reduce manual hour transfer between systems.
Can I track project profitability?
Yes. Map each employee cost rate and each client billing rate to projects. The system compares actual hours logged at cost against billed hours at client rate to show project margin, utilisation percentage, and profitability dashboards.
What approval workflow does the timesheet system support?
Employees submit weekly or daily timesheets for review. Managers can approve, partially approve, or reject with comments. Escalation reminders can be configured if approvals stall. Approved timesheets can lock and feed payroll and billing workflows with less manual handoff.
Can I prepare GST invoices from timesheets for Indian clients?
Yes. Once billable timesheets are approved, teams can prepare invoice data with hour breakdowns, billing rates, IGST, CGST, and SGST splits, and company branding. Invoice data can be exported for your accounting system.
How long does implementation take?
Most Indian companies go live within 2 to 5 business days. Day 1 imports project and client masters, Day 2 builds approval workflows, Day 3 connects payroll and billing workflows, and the remaining time covers training and validation.
How is factoHR India timesheet software different from generic tools?
factoHR India focuses on Indian services and consulting needs: billable and non-billable hours, project costing, approval trails, GST-ready invoice data, payroll workflow sync, mobile entry, and project profitability dashboards in one HRMS software in India.
Can we migrate from an existing timesheet tool with time history?
Yes. Our migration team imports project master, historical time entries, billing rates, approval history, and client records from spreadsheets or your existing timesheet system. Employees see their time history from day one on the new platform.
What is the actual setup cost beyond the per-employee fee?
Standard onboarding has no setup fee. The per-employee monthly price is the price. Custom invoice templates, multi-entity rollouts above five companies, or migration from an in-house timesheet ERP may be quoted separately. Free demo covers full feature access.
Where is timesheet and project data hosted?
Time entries, project logs, approvals, and client invoice data are hosted on Indian cloud infrastructure for data residency. The platform uses industry-standard encryption in transit and at rest, role-based access controls, configurable retention policies, and audit logs.
Does the platform support multi-currency billing for international clients?
Yes. Premium and Ultimate plans support multi-currency billing with configurable FX conversion to INR for accounting. Useful for Indian IT services, consulting, and digital agencies billing clients in USD, EUR, GBP, AED, or SGD.
What support do we get during the first billing cycle?
You get a dedicated timesheet consultant during onboarding plus daily check-ins through your first complete billing cycle. Email, chat, and helpdesk support are included on every plan. Premium and Ultimate plans add priority response and a dedicated success manager for ongoing optimisation.