Leave Management System in India
Leave Management System That Runs EL, CL, SL, Comp-Off Without The Manual Work.
factoHR India runs leave types, accruals, approvals, holiday calendars, sandwich rules, comp-off, encashment, and payroll sync from one leave management system built for Indian businesses. Backed by factoHR.
What manual leave tracking actually costs you
Email chains, Excel trackers, and policy confusion create chaos every month.
3-5 days
Per leave request
stuck in email approval chains
40%
Policy violations
from unclear sandwich & encashment rules
15+ hrs
Monthly HR effort
manually tracking balances in Excel
₹2.1L
Lost annually
from incorrect leave encashment
Approval Bottlenecks
Leave requests stuck in manager email
No escalation for delayed approvals
Employees can't plan without confirmation
Policy Confusion
Sandwich rules applied inconsistently
Leave encashment calculated wrong
Different policies per location not tracked
Balance Errors
Excel sheets with wrong carry-forward
Comp-off and half-days miscounted
Payroll gets incorrect leave data
Fix all of this with policy-driven leave automation. See how →
Every Feature Indian HR Teams Need, Built In
10 modules covering leave policy setup, accruals, approvals, sandwich rules, comp-off, encashment, employee self service, and payroll sync for Indian businesses.
AI-Assisted, Mobile-First, India-Ready
Modern leave management for Indian teams. From AI conflict detection to location-based holiday calendar auto-sync and Hindi mobile self-serve.
AI Leave Conflict Detection
AI flags overlapping requests, team coverage gaps, and sandwich-rule violations before approval. Managers see warnings the moment they open the request.
Location-Based Holiday Calendars
28 Indian states pre-loaded with national, state, and regional holidays. Diwali falls on the right day in Bangalore and Mumbai automatically.
Mobile-First Leave Apply
Apply leave in 3 taps from iOS or Android. Approve from WhatsApp or Microsoft Teams. Status updates push instantly to applicant and team.
Hindi & Regional Languages
Self-service leave portal in Hindi plus 8 Indian regional languages. Blue-collar and field staff apply leave without a translator.
Privacy-First Leave Records
Leave reasons, medical certificates, and approval logs processed under role-based access, audit logs, and configurable retention. Industry-standard encryption in transit and at rest.
Auto Carry-Forward & Encashment
Year-end balances auto-carry-forward per policy. Leave encashment computes on F&F or annual cycle. Payroll sync handles tax automatically.
From leave request to payroll in 4 steps
End-to-end leave lifecycle on one platform, zero email chains.
Apply via App
Employee selects leave type, dates, and reason. Balance auto-checked before submission.
Smart Routing
Request auto-routed to manager. Escalation triggers if no action within configured time.
Policy Check
Sandwich rules, overlap detection, minimum balance: all validated automatically.
Payroll Sync
Approved leaves flow to payroll. LOP, encashment, and balance carry-forward automated.
Switching is faster than building one Excel leave tracker
Our consultants migrate leave types, balances, holiday calendars, and approval workflows from Excel, Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy HRMS without losing a single balance.
Policy Import
Existing leave types, accrual rules, sandwich logic, and balance history loaded from Excel or your current HRMS.
Calendars Setup
National, state, optional, and branch holiday calendars configured per location with restricted holiday rules.
Approval Workflows
Manager, skip-level, HR routing rules, escalation timers, and auto-approval policies built per leave type.
Payroll Sync
LOP, comp-off, encashment, and balance carry-forward connected to the payroll engine for accurate salary processing.
Go Live
Employees apply leave from web and mobile, managers approve from anywhere, and balances stay accurate across every state.
Multi-location or 1,000+ employee rollout? Talk to our leave consultant
De-risk your leave decision
2M+
Leave Requests Processed
Annually across Indian businesses
< 2 hrs
Avg Approval Time
Down from 3-5 days via email
4,000+
Indian Businesses
Backed by factoHR
ISO 27001:2022
Information security standard
SOC 2 Type II
Audited annually
Industry-Standard Encryption
In transit and at rest
India Data Residency
Indian cloud infrastructure
“Leave approval time dropped from 3 days to under 2 hours. The sandwich rule automation alone saved us 10+ hours a month.”
Kavita Sharma
HR Manager · Retail · Delhi NCR
“Managing 15 leave types across 4 locations with different state holidays was impossible in Excel. Now it runs itself.”
Rajesh Pillai
Head HR · IT Services · Hyderabad
Leave software India pricing
Simple per-employee monthly pricing in INR with GST invoice. No setup fee for standard onboarding. Cancel anytime.
Core
For startups under 50 employees
- 5 leave types
- Single approval workflow
- Mobile leave apply
- Holiday calendar
Premium
For growing teams 50 to 500
- Everything in Core
- 15+ leave types
- Sandwich and policy engine
- Comp-off and encashment
Ultimate
For mid-market and enterprise 500+
- Everything in Premium
- Multi-entity leave policies
- API and ERP integration
- Dedicated success manager
All plans billed quarterly. Prices exclusive of GST. Personalized HRMS demo on all plans.
Automated leave vs the old way
See why teams are ditching email chains and Excel trackers.
Email + Excel
HRMS Software India
Legacy Software
Based on industry averages. Pricing may vary.
How we stack up against the rest
Side-by-side look at the Indian leave market: Keka, GreytHR, Zoho People, Darwinbox, and HROne. Compared on the features Indian HR teams actually use every cycle.
| Feature | Ours | Keka | GreytHR | Zoho People | Darwinbox | HROne |
|---|---|---|---|---|---|---|
| 15+ leave types and unlimited custom types | Yes | Yes | Yes | Partial | Yes | Partial |
| Sandwich rule and clubbing logic engine | Yes | Yes | Yes | Partial | Partial | Partial |
| State and branch holiday calendars | Yes | Yes | Yes | Yes | Yes | Yes |
| Comp-off credit, expiry, and half-day controls | Yes | Yes | Yes | Partial | Yes | Yes |
| 26-week maternity leave type configurable | Yes | Yes | Yes | Partial | Yes | Partial |
| Multi-level approvals and auto-escalation | Yes | Yes | Partial | Partial | Yes | Partial |
| Live payroll feed for LOP and encashment | Yes | Yes | Yes | Partial | Partial | Partial |
| Implementation in 1 to 2 days | Yes | Partial | Partial | Yes | No | Partial |
| India data residency and security controls | Yes | Partial | Partial | Partial | Yes | Partial |
Comparison reflects publicly available product positioning across Keka, GreytHR, Zoho People, Darwinbox, and HROne as of FY 2026. "Partial" indicates the feature is available as an add-on, paid module, or with limited Indian compliance depth. Verify with each vendor before procurement.
See A Live Comparison DemoWhat changes when leaves manage themselves
Five areas where automation replaces email chains and Excel chaos.
Approval Speed
Leave requests stuck in email for days
Push notification approval in hours
Policy Compliance
Sandwich rules applied inconsistently
Auto-enforced for every leave request
Balance Accuracy
Wrong carry-forward, comp-off miscounts
Live balance across all leave types
Encashment
Manual calculation with frequent errors
Auto-calculated with tax at year-end/exit
Payroll Feed
HR manually enters LOP into payroll
Auto-sync: leave data flows to salary
Built for every Indian team size
From a 10-person startup to a 10,000-employee enterprise, our leave engine scales with your headcount, leave types, and approval depth.
Best Leave Software For Startups
Founders managing leave on Excel or WhatsApp. Get clean leave types, mobile apply, and accurate balances without hiring an HR specialist.
- Mobile leave apply
- Auto holiday calendar
- Live in 1 to 2 days
Best Leave Software For SMEs
Growing Indian companies with multi-state hires, sandwich-rule debates, and the first wave of audit needs. Multi-level approvals and policy engine built in.
- 15+ leave types
- Sandwich rule engine
- Multi-level approvals
Best Leave Software For Mid-Market
Multi-location organisations with location-based holiday calendars, comp-off complexity, and tighter audit windows. Group reporting and analytics included.
- Location holiday engine
- Comp-off and FnF
- Leave analytics
Best Leave Software For Enterprise
Pan-India enterprises with multi-entity payroll, contract workforce, and tight audit scrutiny. SLA-backed support, dedicated success manager, and API access included.
- Multi-entity policies
- API access
- Enterprise SLA
Built for the way Indian industries actually manage leave
IT, manufacturing, BFSI, retail, healthcare, and BPO each have their own leave quirks. Our engine handles them on one configurable platform.
IT and SaaS
For Indian IT and product teams with WFH leave, sabbatical, paternity, and unlimited custom leave types.
Manufacturing
For Indian factories with shift-based leave, comp-off for weekend work, contract labour leave, and Factories Act compliance.
BFSI
For Indian banks, NBFCs, and insurance with strict audit trails, blackout periods, and compliance leave reporting.
Retail
For Indian retail chains with store-wise holiday calendars, peak season blackout, and high-turnover leave handling.
Healthcare
For Indian hospitals and clinics with 24x7 nursing rosters, on-call leave, and clinical-staff leave compliance.
BPO and KPO
For Indian BPO and KPO operations with rotating shift leave, transport-allowance triggers on leave, and high-volume processing.
Pair leave with the rest of your HRMS
Leave management runs cleaner when payroll, attendance, ESS, performance, and onboarding share data. Explore the modules that connect with leave automatically.
Payroll Software
Leave encashment, LOP, and balance carry-forward feed into payroll for accurate salary every cycle.
Explore moduleAttendance Management System
Half-day, comp-off, and absence detection sync with attendance so balances and LOP stay accurate.
Explore moduleEmployee Self Service Portal
Web and mobile ESS for leave apply, balance check, and approval status by every employee.
Explore modulePerformance Management Software
Leave patterns and presence trends feed appraisal and performance review conversations.
Explore moduleEmployee Onboarding Software
New hires get leave balance setup, holiday calendar assignment, and policy acknowledgement on day one.
Explore moduleExpense Management Software
Travel and reimbursement claims connect to leave and tour data for cleaner reconciliation.
Explore moduleSecurity and Privacy Controls for Leave Data
factoHR India is built for Indian IT, security, and procurement teams. Every leave application, medical certificate upload, and balance change is processed under documented security controls and aligned with SOC 2 and ISO 27001 control families.
India Data Residency
Leave records, balance history, and uploaded medical or supporting documents hosted on Indian cloud infrastructure.
Encryption And Access Control
Industry-standard encryption in transit and at rest. Role-based access for HR, managers, and employees with full audit logs.
Retention And Audit Logs
Configurable retention for leave, comp-off, and encashment logs aligned with labour and tax law statutory periods. Immutable audit trail.
Dedicated Security Contact
Named security contact for vendor questionnaires, breach communication, and customer security review requests.
Need our security compliance memo, ISO 27001 certificate, SOC 2 Type II report, or vendor security questionnaire response? Request the security pack
Pan-India Leave Coverage
Live across 28 Indian states with location-based holiday calendars and configurable sandwich rules
Explore the factoHR India leave cluster
Attendance Management System
Biometric, GPS, and geo-fenced attendance with live leave + payroll feed across 28 Indian states.
Payroll Software for India
Multi-state payroll with PF, ESI, PT, LWF, and leave-driven LOP calculation.
Employee Self Service Portal
Mobile leave apply, balances, payslips, and tax declarations for Indian employees.
HR Letter Templates
Maternity, paternity, sabbatical, and leave approval letter templates for Indian employers.
HR Policies Library
Indian leave policy, comp-off, sabbatical, and leave-without-pay policy templates.
HRMS for Small Businesses
Top 10 HRMS for Indian SMBs in 2026, compared by features, pricing, and compliance fit.
Leave questions, answered
Real answers from Indian HR teams on sandwich rules, comp-off, encashment, and 28-state holiday calendars.