2026 Comparison

Best greytHR Alternatives in India

Top 7 greytHR Alternatives in India 2026 Compared Head to Head

factoHR India leads the list, followed by 6 strong Indian HRMS options. Compared on customisation depth, India compliance, payroll, mobile, and support. Backed by factoHR.

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Side-by-Side

factoHR India

Editor’s Pick

Starting Price Custom INR

PF, ESI, PT, LWF All 28 states

Customisation Configurable rules built in

Performance & ATS Native in HRMS

Customer Support 5.0 / 5 dedicated

Onboarding Guided, quick setup

greytHR

For Reference

Starting Price Rs 3,495 to 7,495/mo

PF, ESI, PT, LWF Most states, LWF partial

Customisation Paid support hours

Performance & ATS Add-on modules

Customer Support Ticket-based

Onboarding Standard cycle

factoHR India offers wider customisation, native performance and ATS, and dedicated support without paid add-on hours.

Common Pain Points

Why Indian companies switch from greytHR in 2026

greytHR runs a mature payroll engine for Indian SMBs. Teams leave when they outgrow the customisation ceiling, need a modern interface, or want native performance and ATS instead of add-ons.

Paid hours

For customisation

beyond standard policies

Add-on

Performance + ATS

priced on top of base

3 to 6 mo.

Cited rollout for enterprise

per outgrowing-greytHR threads

Older

UI compared to peers

flagged in 2025 buyer reviews

Customisation Ceiling

Non-standard rules need paid support hours

Workflow tweaks gated by vendor

Reports rigid in format and field choice

Talent Modules Are Add-Ons

Performance management as separate plan

Recruit and ATS purchased separately

OKRs, 360 feedback need extra licence

Legacy User Experience

Interface older than newer peers

Mobile app behind iOS-first competitors

Buyer reviews flag dated workflow design

At a Glance

7 greytHR alternatives compared side by side

Quick snapshot of best-for segment, India pricing, headline strength, and G2 rating. Use this to shortlist before deep diving below.

Rank	Software	Best For	India Pricing	Headline Strength	G2 Rating
#1	factoHR India	SMB to enterprise full HRMS	Custom INR	Native HRMS + ATS + performance	4.7
#2	Keka HR	Mid-market modern UX	Rs 9,999 to 15,999/mo	Polished interface, payroll core	4.5
#3	HROne	Mid-market HRMS bundle	Rs 4,499 to 8,999/mo	Strong onboarding and ATS	4.8
#4	Zoho People	Existing Zoho stack users	Rs 132 to 441/user/mo	Native Zoho One integration	4.4
#5	Darwinbox	Large enterprise multi-entity	Custom enterprise	Enterprise HCM depth	4.4
#6	Zimyo	SMB low-cost HRMS	Rs 60/employee/mo	40+ modules at low spend	4.6
#7	Pocket HRMS	Mobile-first field teams	Custom	WhatsApp payslips, mobile UX	4.2

Editor’s Pick

Why factoHR India is the best greytHR alternative

factoHR India runs payroll, attendance, leave, performance, recruitment, and onboarding from one HRMS built for Indian compliance. Configurable rules cover non-standard policies without paid support hours.

Deep India Compliance

PF, ESI, PT (all 21 states), TDS, LWF, Form 16, ECR, and 24Q output handled through configurable rules.

Configurable Without Paid Hours

Build custom leave types, salary structures, approval workflows, and policies inside the product without vendor tickets.

Dedicated Account Manager

Named onboarding specialist plus 5.0 customer support rating. No ticket queues, no chatbot loops.

Native Talent Suite

Performance management, ATS, onboarding, ESS, expense, and timesheet built into the same HRMS, not paid add-ons.

Modern Mobile Experience

iOS and Android apps rated 4.1 with offline mode, biometric punch, and WhatsApp payslip delivery.

Predictable INR Pricing

Custom INR pricing by headcount with no surprise per-module fees and no support tier upsell.

Outgrowing greytHR? Move without losing momentum.

Dedicated migration specialist, guided data import, and parallel payroll cycle support.

Talk to a Migration Expert

Head to Head

factoHR India vs greytHR, feature by feature

35+ features audited across payroll, compliance, talent, and support. Built from real product documentation and verified buyer review patterns.

Feature	factoHR India	greytHR
PAYROLL
Multi-state PF compliance
ESI auto-deduction across 28 states
Professional Tax for all 21 states
LWF auto-deduction state-wise
TDS auto-calculation with regime switch
Form 16 Part A and B generation
Form 24Q quarterly output
ECR file generation for EPFO
Multi-entity payroll consolidation
CUSTOMISATION
Custom salary structures without vendor tickets
Configurable approval workflows
Custom leave types and rules
Custom reports and exports
API access for integrations
TALENT (Native vs Add-On)
Performance management with OKRs and KRAs
360-degree feedback workflow
9-box grid and talent calibration
ATS with native Naukri integration
Bulk offer letter for campus hiring
Onboarding workflow with EPF UAN and Form 11
LEAVE & ATTENDANCE
Sandwich leave toggle
Comp-off accrual with expiry
State-wise Shops Act leave rules
Biometric integration (ZKTeco, eSSL, Matrix)
GPS and geo-fenced attendance
Shift roster with auto-allocation
ESS & EXPERIENCE
Mobile-first ESS (iOS and Android)
WhatsApp payslip delivery
IT declaration with proof upload
Reimbursement with bill OCR
Hindi and regional language UI
SUPPORT & SUCCESS
Dedicated named account manager
Guided quick setup with specialist
Parallel payroll cycle during migration
India-based phone support
Customer support rating 5.0 / 5

Enterprise pricing only

Long implementation cycle

Overbuilt for SMB

Pricing Custom enterprise

Best For Large enterprises 2,000+ employees

Zimyo

G2 4.6

Low-cost Indian HRMS bundle

Pros

40+ modules at low per-user price

Quick implementation

India SMB focused

Watch Outs

ATS depth is moderate

BGV needs separate vendor

Pricing Rs 60/employee/mo

Best For SMBs wanting wide module coverage

Pocket HRMS

G2 4.2

Mobile-first AI HRMS

Pros

Strong mobile UX

AI insights and WhatsApp payslips

Good for field-heavy teams

Watch Outs

Desktop experience secondary

Reporting depth is moderate

Pricing Custom

Best For Field-heavy industries and SMBs

3-Year TCO

Pricing comparison and 3-year total cost

Indicative INR cost for a 200-employee Indian company across base licence, support tier, and typical add-ons. Verify with each vendor in writing before signing.

Vendor	Base Year 1	Typical Add-ons	Indicative 3-Year TCO
factoHR India	Custom INR (bundled)	Included in plan	Predictable, no hidden fees
greytHR	Rs 42K to 90K	Recruit and PMS add-on	Rs 1.8 to 3.5 lakh + add-ons
Keka HR	Rs 1.2 to 1.9 lakh	Premium support tier extra	Rs 4.5 to 7.5 lakh
HROne	Rs 54K to 1 lakh	Enterprise modules	Rs 2.5 to 4 lakh
Zoho People	Rs 3.2 to 10.5 lakh	Zoho Recruit, custom workflows	Rs 10 to 32 lakh
Darwinbox	Rs 8 to 15 lakh+	Implementation fee 2 to 4 lakh	Rs 30 to 60 lakh
Zimyo	Rs 1.4 lakh	Premium support	Rs 4.5 to 5.5 lakh
Pocket HRMS	Custom	AI module add-on	Custom by config

Pricing reflects publicly available data and typical Indian buyer scenarios for 200 employees. Always request a formal quote and total-cost worksheet before purchase.

India Compliance

India compliance scorecard across all 7 alternatives

PF, ESI, PT, TDS, and LWF coverage audited per vendor. Use this matrix to spot real India compliance depth versus marketing claims.

Vendor	PF / EPF	ESI	PT 21 states	TDS / 24Q	LWF
factoHR India
greytHR
Keka HR
HROne
Zoho People
Darwinbox
Zimyo
Pocket HRMS

Migration Steps

How to move from greytHR to factoHR India

A guided four-step migration path. Parallel payroll cycle during transition keeps employees paid on time and compliance unbroken.

Step 1

Discovery and Data Audit

Kick-off with dedicated account manager

Audit current greytHR export files

Map salary structures, policies, and entities

Step 2

Configuration and Setup

Import employee master data

Configure leave, attendance, and payroll

Set up state-wise PT, ESI, and PF rules

Step 3

Parallel Payroll and UAT

Run parallel payroll on both systems

Validate salary, TDS, and ECR output

Train HR team and line managers

Step 4

Go-Live and Handover

Full cutover to factoHR India

Roll out ESS to all employees

Reconcile and decommission greytHR

Timelines depend on employee count, number of entities, and policy complexity. Your dedicated migration specialist gives a custom plan after the discovery call.

Nine modules built for Indian companies. Every module connects to the same payroll engine, audit log, and employee record.

Indian Payroll Software

PF, ESI, PT, TDS, LWF, Form 16 in one engine.

Attendance Management System

Biometric, GPS, geo-fence, shift roster.

Leave Management System

Sandwich leave, comp-off, state-wise rules.

Performance Management Software

OKRs, KRAs, 360 feedback, 9-box grid.

Recruitment and ATS Software

Naukri sync, BGV API, Indian CTC builder.

Employee Onboarding Software

EPF UAN, Form 11, Day 1 e-signature.

Employee Self Service Portal

Mobile-first ESS, payslip, IT declaration.

Expense Management Software

Bill OCR, tax routing, multi-level approval.

Timesheet Management Software

Project tracking, billable hours, client reports.

FAQs

Frequently asked questions

Real questions Indian buyers ask before switching from greytHR. Click any to expand.

Why do Indian companies look for greytHR alternatives in 2026?

Most Indian buyers leave greytHR for three reasons: customisation gated behind paid support hours, performance management and ATS only available as paid add-ons, and a user interface that feels older than newer peers. factoHR India and Keka HR are the most commonly evaluated replacements.

Which greytHR alternative has the deepest India compliance?

factoHR India leads on India compliance depth. It covers PF and ESI across all 28 states, Professional Tax in all 21 states with slabs, LWF auto-deduction state-wise, TDS with Form 24Q output, and Form 16 generation supported through configurable rules. Darwinbox and HROne also offer strong multi-state coverage.

How does factoHR India differ from greytHR on customisation?

factoHR India lets you build custom salary structures, leave types, approval workflows, and reports inside the product without raising vendor tickets. greytHR handles standard policies well but charges paid support hours for non-standard customisation.

Does the greytHR alternative include performance management and ATS natively?

factoHR India bundles performance management, recruitment and ATS, onboarding, ESS, expense, and timesheet into one HRMS at one price. greytHR sells Recruit and PMS as separate paid add-ons on top of the base plan.

How much does greytHR cost in India and what is the cheaper alternative?

greytHR pricing runs Rs 3,495 to Rs 7,495 per month flat by employee tier. Cheaper alternatives include Zimyo (Rs 60 per employee per month) and Zoho People (Rs 132 to 441 per user per month). factoHR India offers custom INR pricing that is typically competitive once add-on modules are factored in.

How does migration from greytHR to factoHR India work?

factoHR India provides a dedicated migration specialist, guided data import from greytHR exports, and a parallel payroll cycle so HR teams can validate output side by side before full cutover. The exact timeline depends on entity count, employee volume, and policy complexity.

Which greytHR alternative is best for enterprises in India?

Enterprises typically evaluate factoHR India and Darwinbox. factoHR India fits Indian enterprises wanting deep compliance and a dedicated success team. Darwinbox suits global Indian enterprises needing multi-country HCM and large analytics depth.

Can I run parallel payroll on greytHR and the new HRMS during migration?

Yes. factoHR India supports a parallel payroll cycle so the HR team can validate salary, TDS, and ECR output before full cutover. Most migrations include at least one full parallel cycle to confirm zero variance.

Still have questions?

Talk to an HRMS expert about your greytHR migration scenario.

Contact Sales

Ready to switch?

Move from greytHR to factoHR India with guided support

Get a personalised migration plan, transparent INR pricing, and a dedicated account manager from Day 1. Backed by factoHR.

Book a Free Demo See Transparent Pricing

4,000+ Indian businesses G2 4.7 of 5 Quick guided setup