Timesheet Engine

Timesheet Management Software in India

Timesheet Management Software For Billable Hours, Project Costing, And Payroll Sync In India.

Manage time tracking, billable hours, project costing, approvals, overtime, GST-ready billing, and payroll sync from one timesheet platform built for Indian businesses.

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✓ 14-day free trial · No credit card required · Live in 3 to 5 days

4.9 / 5
on G2 and Capterra Trusted by Indian consulting and services teams
app.hrmssoftwareinindia.com/timesheet
HR

My Timesheet - Week 15

Apr 7 - Apr 13, 2026 · 4 projects active

Pending Approval
Submit Week
Hours Logged

38.5h

96% of target
Billable Hours

31.0h

80.5% utilization
Projects Active

4

₹2.4L in billing
Overtime

2.5h

Auto-added to payroll

Daily Time Log

This Week
Monday

Zomato - API Integration

Billable

8.0h Logged
Tuesday

Swiggy - Dashboard Redesign

Billable

7.5h Logged
Wednesday

Internal - Team Meeting

Non-billable

6.0h Logged
Thursday

Zomato - API Integration

Billable

9.0h Overtime
Friday

Paytm - Security Audit

Billable

8.0h Logged

Project Breakdown

Zomato - API 17.0h
Swiggy - Dashboard 7.5h
Paytm - Audit 8.0h
Internal 6.0h

Active Timer

02:14:37

Zomato - API Integration

⏸ Pause
✓ Stop & Log
The Problem

Manual Timesheets Are Costing You More Than You Think

IT firms, agencies, and consultancies lose 15-20% of billable revenue every month to inaccurate time tracking.

Excel Timesheets Filed on Fridays

Employees guess-fill hours at week end. No real-time data. Managers approve without visibility. Billing disputes with clients are common.

Billing Disputes & Revenue Leakage

Untracked hours mean unbilled work. Clients dispute invoices without time logs. Agencies and IT firms lose 15-20% revenue to poor tracking.

No Project Profitability Visibility

Finance has no idea which projects are profitable. Hours aren't mapped to costs. Project managers make resourcing decisions blindly.

Manual Payroll Calculation from Timesheets

HR teams manually calculate overtime and shift differentials from spreadsheets. Errors are frequent. Payroll runs late every month.

Complete Timesheet Suite

Every Feature Your Timesheet Team Needs, Built In

11 modules covering time capture, approvals, project costing, client billing, overtime, payroll sync, and timesheet reporting for service businesses.

01

One-Click Time Tracking

Start and stop timers for projects, tasks, clients, and activities so every working minute gets captured in real time.

Live timer Task-based logs No missed minutes
02

Manual & Weekly Timesheets

Allow employees to enter daily or weekly hours with comments, notes, and work summaries when live timers are not practical.

Daily entry Weekly sheets Work notes
03

Project & Task Mapping

Map hours to projects, milestones, tasks, and clients so managers always know where team effort is being spent.

Project mapping Task tracking Client-wise view
04

Approval Workflows

Send submitted timesheets to reporting managers or project leads with review, rejection comments, and approval trail controls.

Manager approval Reject with comments Audit trail
05

Billable & Non-Billable Hours

Separate client-billable time from internal effort so finance can invoice correctly and leaders can monitor utilization accurately.

Billable split Utilization view Client costing
06

Client Billing & Invoicing

Generate client-ready invoices from approved billable hours with rate cards, hour breakup, and GST-ready export support.

Rate cards GST-ready Invoice export
07

Project Cost & Profitability

Compare planned versus actual hours, monitor burn rates, and understand which projects, teams, and clients are truly profitable.

Burn rate Cost analysis Profitability view
08

Mobile & Field Timesheets

Let employees log hours from mobile with GPS tagging, site references, and offline sync for field service and on-site teams.

Mobile logs GPS tagged Offline sync
09

Overtime & Shift Hours

Track overtime, extra shifts, and weekend hours from timesheet entries so payroll and operations both stay aligned.

OT tracking Shift hours Weekend work
10

Payroll & Attendance Sync

Push approved timesheet data into payroll and attendance for overtime calculations, reconciliations, and salary-ready hour summaries.

Payroll sync Attendance reconcile Salary-ready data
11

Timesheet Reports & MIS

Track utilization, missing entries, approval delays, client effort, and team productivity from actionable timesheet dashboards.

Utilization MIS Missing entries Productivity reports
Live In 3 To 5 Days

Switching timesheet systems is faster than one billing cycle

Our consultants migrate project master, billing rates, time entries, approval workflows, and client records from Keka, Zoho Projects, ClickUp, Asana, Excel, or any legacy system without losing a single billable hour.

Day 1

Project Setup

Client and project master imported from your current system. Billing rates, retainer hours, and utilisation targets configured per team.

Day 2

Approval Workflows

Manager, project lead, finance approval routes built. Overtime rules, comp-off triggers, and timesheet lock cadences configured.

Day 3

Payroll And Billing Sync

Payroll feed connected for LOP, OT, and shift differentials. GST invoice templates linked to project billing for clean client invoicing.

Day 4

Team Training

Live training for consultants, project managers, and finance teams on time entry, approval, and billing workflows.

Day 5

Go Live

Consultants log time from web and mobile, managers approve, payroll runs on real hours, and finance invoices clients with GST-ready details.

Running 50+ active projects or multi-entity billing? Talk to our timesheet consultant

90%
Reduction in Timesheet Errors
3×
Faster Client Invoice Generation
15%
More Billable Hours Captured
100%
Payroll Accuracy from Timesheets
Why Choose Us

Built for Indian IT, Agency & Service Teams

Indian billing rates, GST invoicing, multi-client projects, and payroll compliance - all in one timesheet platform.

Web, Mobile & Desktop

Track time anywhere - web dashboard, native Android/iOS app, or browser extension. Offline support for sites with no connectivity.

Multi-Project Support

Handle unlimited projects and clients simultaneously. Set billing rates per project, per employee, or per task. Full budget tracking.

Manager Approval Workflow

Weekly timesheets go to managers for review before approval. Managers can reject with comments, employees resubmit. Full audit trail.

Payroll-Ready Integration

Approved timesheets sync directly to payroll. Overtime, shift hours, and project allocation auto-calculated. Zero manual re-entry.

GST-Ready Client Invoicing

Generate professional invoices from approved timesheets. IGST/CGST/SGST support. PDF export for client billing with hour breakdowns.

Real-Time Analytics

Live dashboards for utilization rates, project health, employee productivity, and overtime trends. Export to Excel or schedule email reports.

Transparent Pricing

Timesheet management software pricing

Simple per-employee monthly pricing in INR with GST invoice. No setup fee for standard onboarding. Cancel anytime.

Core

For startups under 50 employees

₹60 / employee / month
  • Daily and weekly time entry
  • Basic project tracking
  • Mobile timesheet app
  • Manager approval workflow
Most Popular

Premium

For growing teams 50 to 500

₹89 / employee / month
  • Everything in Core
  • Billable vs non-billable split
  • Client and project billing
  • Utilisation reports

Ultimate

For mid-market and enterprise 500+

₹119 / employee / month
  • Everything in Premium
  • Multi-entity project billing
  • GST invoice generation
  • API and ERP integration
See full pricing breakdown

All plans billed quarterly. Prices exclusive of GST. 14-day free trial on all plans.

Compare The Indian Timesheet Market

Timesheet management software in India: how we compare

Side-by-side look at HRMS Software in India vs Keka, Zoho People, Darwinbox, Harvest, and ClickUp on the timesheet features Indian consulting and services teams actually use.

Feature Ours Keka Zoho People Darwinbox Harvest ClickUp
Billable vs non-billable time tracking Yes Yes Yes Yes Yes Yes
Project cost and profitability dashboards Yes Partial Partial Yes Yes Partial
GST-ready client invoice generation Yes Partial Partial Partial No No
Native payroll integration for LOP and OT Yes Yes Partial Yes No No
Multi-level approval with auto-escalation Yes Yes Yes Yes Partial Partial
Utilisation and billability reports Yes Yes Yes Yes Yes Yes
Mobile timesheet with offline entry Yes Yes Yes Yes Yes Yes
Implementation in 3 to 5 days Yes Partial Yes No Yes Yes
DPDP Act 2023 alignment and India data residency Yes Partial Partial Yes Partial Partial

Comparison reflects publicly available product positioning across Keka, Zoho People, Darwinbox, Harvest, and ClickUp as of FY 2026. "Partial" indicates the feature is available as an add-on, paid module, or with limited depth. Verify with each vendor before procurement.

See A Live Comparison Demo

Revenue Recovered. Projects Delivered.

What happens when every hour gets tracked accurately.

“We were losing Rs 3 to 4 lakhs per month in unbilled client hours. Within 60 days of switching, our billing accuracy hit 98 percent and disputes dropped to zero.”

Karthik Rajan
CEO · Add company name

“The project profitability dashboard changed how we bid for projects. We now know our exact cost per hour before we quote. Margins up 22 percent in 6 months.”

Pallavi Shah
Operations Director · Add company name

“Payroll used to take 3 days because HR was manually pulling timesheet data. Now it takes 3 hours. Overtime is calculated automatically. No fights.”

Suresh Menon
HR Manager · Add company name

Before vs After Timesheet Software

See what changes when every hour is tracked in real time.

Without Timesheet Software
✕
Employees fill timesheets on Fridays from memory
✕
Client billing disputes due to missing time logs
✕
No visibility into project profitability or burn rate
✕
HR manually calculates overtime from spreadsheets
✕
15-20% billable hours go unbilled every month
With Timesheet Software
✓
Real-time time tracking - every minute captured accurately
✓
Client invoices auto-generated from approved timesheets
✓
Live project cost vs revenue dashboard per client
✓
Payroll overtime calculated automatically - zero errors
✓
100% billable hours tracked, zero revenue leakage
By Company Size

Best timesheet management software for every Indian team size

From a 10-person consulting startup to a 10,000-employee services firm, our timesheet engine scales with your project volume and billing complexity.

10 to 50 employees

Best Timesheet For Startups

Founders running consulting or agency work on Excel or Toggl. Get clean time entry, project tracking, and client billing without a project management team.

  • Web and mobile entry
  • Basic project tracking
  • Live in 3 days
50 to 500 employees

Best Timesheet For SMEs

Growing Indian consulting firms, agencies, and IT services with billable vs non-billable splits, client billing, and the first wave of utilisation discipline.

  • Billable split
  • Utilisation reports
  • Client billing
500 to 2,000 employees

Best Timesheet For Mid-Market

Multi-entity consulting and services organisations with project profitability, multi-currency billing, and tighter audit windows.

  • Project profitability
  • Multi-currency billing
  • Audit-ready logs
2,000+ employees

Best Timesheet For Enterprise

Pan-India IT services and consulting with deep ERP integration, retainer tracking, and complex rate cards per client. Dedicated success manager included.

  • ERP integration
  • Rate cards by client
  • Enterprise SLA
By Industry

Built for the way Indian industries actually track time

IT services, consulting, agencies, architecture, legal, and engineering services each have their own timesheet quirks. Our engine handles them on one configurable platform.

IT Services

For Indian IT services firms with onsite, offshore, and hybrid billing with different rate cards per client, role, and location.

Onsite and offshore rates Client rate cards Utilisation goals

Consulting Firms

For Indian management and strategy consulting firms with retainer tracking, milestone billing, and partner vs associate rate structures.

Retainer tracking Milestone billing Partner rates

Digital Agencies

For Indian design, marketing, and digital agencies with creative billable hours, revision cycles, and client-specific project margins.

Creative billing Revision tracking Margin dashboards

Architecture And Engineering

For Indian architecture, structural, and engineering services firms with stage-wise project billing and deliverable tracking.

Stage-wise billing Deliverable tracking Site visit logs

Legal And Compliance

For Indian law firms and compliance consultancies with matter-wise time logs, partner approvals, and itemised client invoicing.

Matter-wise logs Partner approvals Itemised invoices

EPC And Projects

For Indian EPC, construction, and project services with site time logs, resource planning, and progress-linked invoicing.

Site time logs Resource planning Progress invoicing
Connected HRMS Modules

Pair timesheets with the rest of your HRMS

Timesheets get sharper when payroll, attendance, leave, performance, and ESS share data. Explore the modules that connect with your billable hours automatically.

Payroll Software

LOP, overtime, and shift differentials flow from timesheets into payroll for accurate monthly salary processing.

Explore module

Attendance Management System

Punch-in data from biometric, GPS, and web check-in powers the daily timesheet auto-fill and regularisation.

Explore module

Leave Management System

Leave applications and approved leaves auto-block timesheet rows so consultants only log working days.

Explore module

Performance Management Software

Utilisation percentage, billable vs non-billable split, and client delivery metrics feed into performance reviews.

Explore module

Expense Management Software

Project-linked reimbursements and travel claims tie back to the timesheet for client invoice pass-through.

Explore module

Employee Self Service Portal

Employees log time, request timesheet regularisation, and view approval status from web and mobile ESS.

Explore module
Built For Indian Procurement Reviews

Security and DPDP Act 2023 readiness for timesheet data

Built for Indian IT, security, and procurement teams. Every time entry, project log, approval, and client invoice is processed under documented controls aligned with the Digital Personal Data Protection Act, 2023.

India Data Residency

Time entries, project logs, approvals, and client invoices hosted on Indian cloud infrastructure with documented access controls.

Client Confidentiality

Project and client data segmented with role-based access so employees see only their own time and project leads see only their portfolio.

Retention And Audit Trail

Timesheet records retained for the longer of seven years or statutory period under Indian contract and tax law.

Named Grievance Officer

Dedicated Grievance Officer under the DPDP Act, 2023 and Information Technology Act, 2000 with documented response timelines.

Need our DPDP Act compliance memo, ISO 27001 certificate, SOC 2 Type II report, client data handling specification, or vendor security questionnaire response? Request the security pack

Start Tracking Today

Stop Losing Revenue to
Inaccurate Timesheets.

Track every billable hour, invoice every client accurately, and sync payroll automatically - starting today.

Start Free Trial Schedule a Demo
No credit card required
Setup in 3-5 days
15% more billable hours
FAQ

Everything You Need to Know About Timesheet Management

Answers to common questions about time tracking, billable hours, project costing, and payroll integration.

What is timesheet management software in India?
Timesheet management software lets employees log work hours against projects and tasks in real time or manually. Managers approve weekly or daily timesheets, which then auto-feed into payroll, client invoicing, and project cost reports. It eliminates manual Excel tracking and gives leadership real-time visibility into billable hours and project margins.
Can employees track time on mobile?
Yes. Native Android and iOS apps with start and stop timers, manual entry, and project switching. Field employees get GPS-tagged entries. Offline mode syncs automatically when connectivity is restored. No more calling or emailing to report hours.
How does billable versus non-billable hours tracking work?
Each project and task is tagged billable or non-billable. When employees log time, the two categories are captured separately. Client invoices are auto-generated from approved billable hours with your agreed rate per employee or role, supporting Indian GST calculations and line-item breakdowns.
Does timesheet data integrate with payroll?
Yes. Once a manager approves a weekly timesheet, hours automatically sync to payroll. Overtime hours are calculated per your policy under the Factories Act or Shops and Establishments Act. Salary processing uses timesheet data directly, eliminating manual hour transfer between systems.
Can I track project profitability in real time?
Yes. Map each employee cost rate and each client billing rate to projects. The system compares actual hours logged (at cost) against billed hours (at client rate) to give you live project margin, utilisation percentage, and profitability dashboards before month-end close.
What approval workflow does the timesheet system support?
Employees submit weekly or daily timesheets for review. Managers can approve, partially approve, or reject with comments. Auto-escalation triggers if approvals stall beyond configured timers. Approved timesheets lock automatically and feed payroll and billing with no manual handoff.
Can I generate GST invoices from timesheets for Indian clients?
Yes. Once billable timesheets are approved, generate PDF invoices with hour breakdowns, billing rates, IGST, CGST, and SGST splits, and your company branding. Invoices can be emailed directly to clients or exported to Tally, Zoho Books, or QuickBooks for your accounting system.
How long does implementation take?
Most Indian companies go live within 3 to 5 business days. Day 1 we import project and client master, Day 2 we build approval workflows, Day 3 we sync payroll and billing, Day 4 we train teams, Day 5 we go live. Larger multi-entity rollouts may take 7 to 10 days.
How is your timesheet software better than Keka, Zoho People, Darwinbox, Harvest, or ClickUp?
We focus on Indian-grade depth: GST-ready client invoicing built in, native payroll integration for LOP and OT, project profitability dashboards, and 3 to 5 day implementation. Harvest and ClickUp are global tools without Indian payroll or GST. Keka and Zoho treat GST invoicing and project margin as add-ons.
Can we migrate from Harvest, Toggl, or Zoho Projects without losing time history?
Yes. Our migration team imports project master, historical time entries, billing rates, approval history, and client records from Harvest, Toggl, Zoho Projects, ClickUp, Asana, or Excel. Employees see their full time history from day one on the new platform.
What is the actual setup cost beyond the per-employee fee?
Standard onboarding has no setup fee. The per-employee monthly price is the price. Custom GST invoice templates, multi-entity rollouts above five companies, or migration from an in-house timesheet ERP may be quoted separately. Free trial covers full feature access with zero upfront cost.
Where is timesheet and project data hosted? Is the platform DPDP Act 2023 compliant?
Time entries, project logs, approvals, and client invoices are hosted on Indian cloud infrastructure for data residency. The platform is aligned with the Digital Personal Data Protection Act, 2023 with documented consent flows, employee data principal rights, retention policies, and a named Grievance Officer.
Does the platform support multi-currency billing for international clients?
Yes. Premium and Ultimate plans support multi-currency billing with automatic FX conversion to INR for accounting. Useful for Indian IT services, consulting, and digital agencies billing clients in USD, EUR, GBP, AED, or SGD. Monthly closing exchange rates from RBI sources.
What support do we get during the first billing cycle?
You get a dedicated timesheet consultant during onboarding plus daily check-ins through your first complete billing cycle. Email, chat, and helpdesk support are included on every plan. Premium and Ultimate plans add priority response and a dedicated success manager for ongoing optimisation.