Employee Self Service Portal in India
Employee Self Service Portal That Runs Payslips, Leave, And Tax Declarations On Mobile.
factoHR India runs payslips, leave, attendance, tax declarations, expense claims, HR documents, and mobile ESS access from one employee self service portal built for Indian businesses. Backed by factoHR.
HR Teams Are Stuck on Repeat
70% of HR helpdesk tickets are the same 4-5 questions. Every. Single. Day. There’s a better way.
HR Drowning in Repetitive Queries
"What's my leave balance?" "Can you send my payslip?" - same questions every single day stealing hours from real HR work.
Paper Proofs & Manual IT Declarations
Employees submit physical investment proofs in envelopes. HR manually enters 80C, HRA, 80D data into payroll. Zero audit trail.
Payslip Requests via WhatsApp
Employees message HR on WhatsApp for payslips. Finance forwards PDFs manually. No version control, no security, no efficiency.
Excel-Based Reimbursement Chaos
Claim forms submitted via email. Finance team reconciles manually in Excel. Month-end is always a mess of missing bills and duplicate entries.
Every ESS Feature Indian HR Teams Need, Built In
From payslips to IT declarations - complete self-service that works on web and mobile.
AI-Assisted, Mobile-First, Multi-Lingual
Modern self-service for Indian employees. Mobile payslips, AI HR chatbot, IT declarations with proof OCR, and Hindi plus regional language support.
Mobile-First Payslips & Form 16
Password-protected payslips, Form 16 Part A and B, salary register, and tax statements available on iOS and Android. Download, share, or email in seconds.
AI HR Chatbot
Ask "How much leave do I have?" or "When is my payslip out?" in natural language. AI answers from your HR data 24/7. Reduces HR helpdesk tickets by 80%.
IT Declarations with AI Proof OCR
Submit 80C, 80D, HRA, and home loan proofs from mobile. AI reads PDFs, validates amounts, flags expired documents. TDS recalculates instantly.
Hindi & Regional Languages
Self-service portal in Hindi plus 8 Indian regional languages. Blue-collar and field staff access payslips, leave, and tax forms without a translator.
Document Vault & e-Sign
Offer letters, appointment letters, appraisal letters, and salary revision letters in one digital vault. Aadhaar e-Sign for acknowledgements.
Privacy-First Employee Data
Salary, PAN, Aadhaar, and personal data processed under role-based access, audit logs, and configurable retention. Industry-standard encryption in transit and at rest.
Switching is faster than answering one week of HR queries
Our consultants migrate employee data, payslip history, leave balances, and tax declarations from Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy HRMS without disrupting active employees.
Data Import
Employee master, payslip history, leave balances, tax declarations, and document records imported from your current HRMS or Excel.
Module Setup
ESS modules configured for payslips, leave, attendance, expenses, tax declarations, and HR document downloads per role.
Mobile App
Native Android and iOS app branded with your company colours, logo, and login flow. Push notifications configured.
Employee Rollout
Bulk employee invitations sent. Training videos, quick start guides, and helpdesk macros prepared for HR team.
Go Live
Employees log in, download payslips, apply leave, submit declarations from web and mobile. HR team handles only escalations.
1,000+ employees or multi-entity ESS rollout? Talk to our ESS consultant
Built for Indian Employees & HR Teams
Not a US product retrofitted for India. Purpose-built for Indian payroll laws, Indian tax declarations, and Indian compliance workflows.
Web + Mobile App
Native Android & iOS app plus a responsive web portal. Employees access everything from phone, tablet, or desktop - wherever they are.
Bank-Grade Security
Industry-standard encryption in transit and at rest, multi-factor authentication, role-based access, and full audit logs. Every document access is tracked.
Smart Notifications
Push notifications, email alerts, and in-app messages for leave approvals, payslip availability, tax deadline reminders, and claim status.
Payroll Auto-Sync
IT declarations and approved claims auto-sync with payroll engine. No manual re-entry. Tax calculations update instantly when declarations change.
Document Vault
Secure employee document storage - offer letters, appointment letters, appraisal letters, Form 16, salary slips - all in one place.
Manager Dashboard
Managers view team attendance, approve leave, review claims, and track performance - all from a single mobile-friendly dashboard.
ESS portal India pricing
Simple per-employee monthly pricing in INR with GST invoice. No setup fee for standard onboarding. Cancel anytime.
Core
For startups under 50 employees
- Payslip downloads
- Leave apply on mobile
- Basic profile and documents
- Web and Android app
Premium
For growing teams 50 to 500
- Everything in Core
- Tax declaration and proof upload
- Expense claim submission
- iOS app with push notifications
Ultimate
For mid-market and enterprise 500+
- Everything in Premium
- Multi-entity ESS
- API and ERP integration
- Dedicated success manager
All plans billed quarterly. Prices exclusive of GST. Personalized HRMS demo on all plans.
HR Teams Love the Silence
Fewer queries. Fewer emails. More strategic work.
“Our HR helpdesk tickets dropped by 78 percent in the first month. Employees now download payslips themselves and we barely get a call.”
“IT declaration season used to be a nightmare with papers everywhere. Now employees upload proofs themselves and HR just verifies. Game changer.”
“The mobile app is what sold it for us. Our field sales team submits expense claims from their phones the same day. Approvals in hours, not weeks.”
Full ESS Power in Your Pocket
Native Android & iOS app. Everything your employees need - offline payslip access, one-tap leave apply, instant claim submission - all without opening a laptop.
How we stack up against the rest
Side-by-side look at the Indian ESS market: Keka, GreytHR, Zoho People, Darwinbox, and HROne. Compared on the features Indian employees actually use every day.
| Feature | Ours | Keka | GreytHR | Zoho People | Darwinbox | HROne |
|---|---|---|---|---|---|---|
| Native iOS and Android mobile app | Yes | Yes | Yes | Yes | Yes | Yes |
| Payslip download with 36-month history | Yes | Yes | Yes | Yes | Yes | Yes |
| Tax declaration with 80C, 80D, HRA proof upload | Yes | Yes | Yes | Partial | Yes | Yes |
| Old vs new tax regime auto-comparison | Yes | Yes | Yes | Partial | Yes | Partial |
| Form 16 and Form 12BB digital access | Yes | Yes | Yes | Partial | Yes | Yes |
| Leave apply, comp-off, regularisation on mobile | Yes | Yes | Yes | Yes | Yes | Yes |
| Expense claim submission with receipt OCR | Yes | Yes | Partial | Partial | Yes | Partial |
| Implementation in 1 to 2 weeks | Yes | Partial | Partial | Yes | No | Partial |
| India data residency and security controls | Yes | Partial | Partial | Partial | Yes | Partial |
Comparison reflects publicly available product positioning across Keka, GreytHR, Zoho People, Darwinbox, and HROne as of FY 2026. "Partial" indicates the feature is available as an add-on, paid module, or with limited Indian compliance depth. Verify with each vendor before procurement.
See A Live Comparison DemoBefore vs After ESS Portal
See what changes when every employee is empowered to self-serve.
Built for every Indian team size
From a 10-person startup to a 10,000-employee enterprise, our ESS portal scales with your headcount and HR query volume.
Best ESS Portal For Startups
Founders fielding payslip and tax questions on WhatsApp. Give your team mobile payslip downloads, leave apply, and self-service from Day 1.
- Mobile payslip
- Leave apply
- Live in 1 week
Best ESS Portal For SMEs
Growing Indian companies with tax declaration cycles, expense submission, and reimbursement requests adding to HR ticket load.
- Tax declarations
- Expense claims
- Mobile push
Best ESS Portal For Mid-Market
Multi-location organisations with multi-state payroll, complex declarations, and multilingual employee base needing self-service depth.
- Multi-state payslips
- Multi-language
- Document vault
Best ESS Portal For Enterprise
Pan-India enterprises with multi-entity ESS, ERP integration, and dedicated success management to support tens of thousands of employees.
- Multi-entity ESS
- API and ERP
- Enterprise SLA
Built for the way Indian industries actually use self service
IT, manufacturing, BFSI, retail, healthcare, and BPO each have their own self-service quirks. Our engine handles them on one configurable platform.
IT and SaaS
For Indian IT and product companies with hybrid teams accessing payslips and declarations from anywhere in the world.
Manufacturing
For Indian factories with shop-floor employees needing kiosk-style access for payslip download, leave apply, and grievance reporting.
BFSI
For Indian banks, NBFCs, and insurance with strict audit trails, role-based access, and high-volume payslip and Form 16 distribution.
Retail
For Indian retail chains with store staff needing quick payslip download, shift requests, and uniform replacement claims on personal mobile.
Healthcare
For Indian hospitals and clinics with 24x7 nursing rosters needing on-the-go leave requests and on-call allowance tracking.
BPO and KPO
For Indian BPO and KPO operations with rotating shifts needing transport allowance claims, night shift declarations, and quick approvals.
Pair employee self service with the rest of your HRMS
ESS is the front door for every employee touch point. Explore the modules that power what employees see and do through the portal.
Payroll Software
Payslips, Form 16, tax declarations, and salary breakdowns flow from payroll into the ESS portal in real time.
Explore moduleAttendance Management System
Employees see attendance records, request regularisation, and view shift schedules from the ESS app.
Explore moduleLeave Management System
Leave balances, holiday calendar, and approval status appear in the ESS portal with one-tap leave apply.
Explore moduleExpense Management Software
Receipt capture, claim submission, and approval status are all surfaced in the ESS mobile app.
Explore modulePerformance Management Software
Self-reviews, OKR updates, and 360 feedback submissions live inside the ESS portal for every employee.
Explore moduleEmployee Onboarding Software
New hires complete day-one document collection, policy acknowledgement, and induction tasks through ESS.
Explore moduleSecurity and Privacy Controls for Employee Data
factoHR India is built for Indian IT, security, and procurement teams. Every payslip access, leave request, declaration upload, and document download is processed under documented security controls and aligned with SOC 2 and ISO 27001 control families.
India Data Residency
Payslips, declarations, uploaded proofs, and personal documents hosted on Indian cloud infrastructure with documented access controls.
Role-Based Access Control
Each employee sees only their own data. Managers see only their team. HR sees only their entity. Strict role enforcement with audit logs.
Retention And Audit Logs
Configurable retention for ESS records aligned with statutory periods. Immutable audit trail for every access and change event.
Dedicated Security Contact
Named security contact for vendor questionnaires, breach communication, and customer security review requests.
Need our security compliance memo, ISO 27001 certificate, SOC 2 Type II report, or vendor security questionnaire response? Request the security pack
Pan-India ESS Coverage
Live across 28 Indian states with Hindi/regional language support, mobile payslips, and India data residency
Switch to the best Employee Self Service Portal in India
and let employees self-serve.
Join 4,000+ Indian businesses. Deploy in 1-2 weeks. Reduce HR helpdesk tickets by 80% from day one.
Explore the factoHR India ESS cluster
Payroll Software for India
Payslips, Form 16, IT declarations, and tax projections accessible to employees on web and mobile.
Leave Management System
Mobile leave apply, balances, comp-off, and approval workflows for Indian employees.
Attendance Management System
Live mobile punch with GPS, geo-fencing, and selfie capture for distributed teams.
Expense Management Software
Mobile claim submission with OCR receipts, FBP routing, and approval status tracking.
Employee Onboarding Software
Digital documents, induction, asset issue, and ESS access from day one of joining.
HRMS for Small Businesses
Top 10 HRMS for Indian SMBs in 2026, compared by features, pricing, and compliance fit.
ESS questions, answered
Find answers to common questions about payslips, leave, IT declarations, expense claims, and mobile access.