Startup Starter Pack
A clean first handbook set for growing Indian teams.
India HR Policy Library
HR Policies For India: 60+ Company Policy Templates And Handbook Sections
Browse the core HR, leave, attendance, payroll, POSH, remote work, reimbursement, privacy, and employee handbook policies Indian companies usually need. Built for founders, HR teams, and operations leaders creating structured people processes.
60 policies
60+Policy topics covering people, payroll, conduct, and workplace operations.
4Grouped policy packs to help teams prioritize what to publish first.
India-firstWritten for Indian employers, with policy areas shaped by payroll logic and workplace realities.
Policy Packs
Start With The Policy Bundle That Matches Your Team Stage
The layout idea comes from a browse-first templates library, but the content here stays focused on India-specific HR policy needs.
Payroll And Compliance Pack
Policies that reduce salary, claims, and exit confusion.
Remote And IT Pack
For hybrid work, device use, privacy, access, and AI.
Travel And Field Pack
For teams with movement, claims, assets, and site visits.
Most Searched
Policies Indian HR Teams Usually Look For First
These are usually the first sections teams need when they move from informal manager practice to a structured handbook.
Leave & Time Off
Leave Policy
The master leave policy for all employee time-off categories.
Leave types, approval, carry forward, misuse.
Usually aligned to state practice and company leave design in India.
Every employer with a handbook.
Review yearly.
Attendance & Work Hours
Attendance Policy
Defines attendance rules, missed punch handling, and regularization.
Marking, exceptions, absenteeism, approvals.
Critical in India because payroll often depends on attendance treatment.
Any company using attendance data.
Review yearly.
Conduct & Compliance
POSH Policy
Explains prevention, reporting, and response to sexual harassment complaints.
Scope, complaint route, support, process.
Should align with the POSH Act, 2013 and workplace committee practice in India.
Any Indian employer building a statutory policy base.
Review whenever committee details or process change.
Payroll & Benefits
Reimbursement Policy
Defines reimbursable expenses and the proof needed for payout.
Eligible claims, invoices, approvals, payout.
Highly searched in India because reimbursements often create payroll and employee issues.
Companies reimbursing business expenses.
Review yearly.
Payroll & Benefits
Salary Structure And Revision Policy
Explains how salary components are structured and revised.
CTC structure, revisions, approvals, letters.
Helps Indian employers reduce confusion around CTC and take-home salary.
Companies formalizing compensation governance.
Review each compensation cycle.
Payroll & Benefits
Full And Final Settlement Policy
Explains what is included in exit settlement and how timelines work.
Unpaid salary, recoveries, leave payout, communication.
Critical in India because exit disputes often center on F and F timelines and deductions.
Organizations with structured exits and payroll.
Review yearly.
Remote, IT & Data
Data Privacy And Employee Personal Data Policy
Explains how employee personal data is collected, used, and protected.
Data categories, use, storage, access, retention.
Useful for India-focused privacy governance in the DPDP era.
Companies centralizing HR, payroll, and recruitment data.
Review whenever privacy or vendor flows change.
Policy Library
Search And Browse The Full India HR Policy Library
Open any policy card to see what it should cover, why it matters in India, who usually needs it, and how often it should be reviewed.
No policy matched your search. Try broader keywords like leave, POSH, reimbursement, remote work, or payroll.
Core HR & Employment
Hiring, joining, employment, documentation, and exit policies.
Core HR & Employment
Recruitment And Selection Policy
Standardizes vacancy approval, interviews, and final hiring decisions.
Requisitions, interviews, approvals, hiring records.
Useful for fair and auditable hiring in Indian teams.
Growing teams hiring across functions.
Review yearly.
Core HR & Employment
Equal Opportunity And Anti-Discrimination Policy
Defines fair treatment in hiring, pay, promotion, and daily work.
Equal treatment, accommodation, reporting route.
Helps formalize respectful employment standards in India.
Any company building structured people practices.
Review yearly.
Core HR & Employment
Employment Classification And Contracting Policy
Clarifies the difference between employees, interns, consultants, and contractors.
Role categories, benefits, payroll treatment.
Important where Indian companies use mixed workforce models.
Payroll staff, interns, consultants, retainers.
Review when workforce model changes.
Core HR & Employment
Probation And Confirmation Policy
Sets rules for probation, extension, review checkpoints, and confirmation.
Duration, reviews, extension, communication.
Common in India where joining evaluation is often informal.
Companies needing cleaner joining governance.
Review yearly.
Core HR & Employment
Onboarding And Induction Policy
Explains joining steps from documents and access setup to policy sign-off.
Documents, induction, access, handbook acknowledgement.
Useful in India to avoid joining-day payroll and document gaps.
Teams hiring across locations or quickly.
Review when joining workflow changes.
Core HR & Employment
Employee Records And Documentation Policy
Defines how employee files, IDs, letters, and payroll documents are stored.
Records, access, corrections, storage rules.
Important because payroll and compliance depend on accurate records.
Any employer centralizing employee data.
Review yearly.
Core HR & Employment
Internal Transfer And Promotion Policy
Explains role moves across teams, grades, or locations.
Eligibility, approvals, pay impact, communication.
Useful for Indian teams reducing ad hoc mobility decisions.
Multi-team and multi-location companies.
Review yearly.
Core HR & Employment
Separation, Resignation And Exit Clearance Policy
Defines resignation, handover, clearance, and exit processing.
Resignation flow, handover, asset return, clearances.
Heavily used in India to keep exits linked with payroll and records.
Any company with structured offboarding.
Review yearly.
Core HR & Employment
Notice Period And Recovery Policy
Defines notice duration, waiver, buyout, and early release treatment.
Notice rules, waiver, recovery, approvals.
Commonly referenced in India during resignations and release requests.
Companies standardizing exit terms.
Review with offer and exit practice changes.
Core HR & Employment
Performance Review Policy
Sets rules for formal employee performance reviews and rating decisions.
Review cycle, inputs, calibration, communication.
Useful in India for aligning ratings, increments, and promotion discussions.
Companies running annual or quarterly reviews.
Review each cycle.
Leave & Time Off
Leave categories, absence rules, accruals, and leave payouts.
Leave & Time Off
Leave Policy
The master leave policy for all employee time-off categories.
Leave types, approval, carry forward, misuse.
Usually aligned to state practice and company leave design in India.
Every employer with a handbook.
Review yearly.
Leave & Time Off
Casual Leave Policy
Defines short-duration personal leave usage and approval norms.
Eligibility, notice, half-day use, limits.
Useful where Indian teams face frequent short personal leave requests.
Office and support teams.
Review yearly.
Leave & Time Off
Sick Leave Policy
Explains leave for illness, recovery, and medical rest.
Usage, certificate rules, approval route.
Helps Indian employers handle illness absence consistently.
Any organization with formal absence handling.
Review yearly.
Leave & Time Off
Earned Or Privilege Leave Policy
Covers accrual-based planned leave and balance usage.
Accruals, carry forward, balance display.
In India this often affects payroll, exits, and handbook fairness.
Companies with accrual-based leave.
Review yearly.
Leave & Time Off
Maternity Benefit Policy
Sets process and support for maternity-related leave and return.
Eligibility, documents, leave request, return support.
Should align with the Maternity Benefit framework in India.
Employers building compliant leave handbooks.
Review when benefit rules change.
Leave & Time Off
Paternity Leave Policy
Explains whether and how paternity leave is offered.
Eligibility, duration, timing, approvals.
Often used in India as a company benefit policy.
Organizations formalizing family-supportive leave.
Review yearly.
Leave & Time Off
Leave Encashment Policy
Explains if unused leave can be paid out and when.
Eligible leave, payout trigger, payroll treatment.
Important in India because encashment affects exits and expectations.
Companies allowing annual or exit payouts.
Review yearly.
Leave & Time Off
Holiday List And Festival Calendar Policy
Explains how company holidays and closures are published.
Holiday schedule, optional holidays, communication.
Useful in India where festival calendars differ by state and workforce.
Multi-location and diverse teams.
Review every calendar year.
Attendance & Work Hours
Attendance, shift, overtime, punctuality, and work-hour controls.
Attendance & Work Hours
Attendance Policy
Defines attendance rules, missed punch handling, and regularization.
Marking, exceptions, absenteeism, approvals.
Critical in India because payroll often depends on attendance treatment.
Any company using attendance data.
Review yearly.
Attendance & Work Hours
Working Hours, Week-Off And Holiday Policy
Sets office hours, shifts, holidays, and weekly rest norms.
Hours, week-offs, holiday list, availability.
Indian employers often align this with state and business practice.
All office, retail, plant, and service teams.
Review yearly.
Attendance & Work Hours
Shift And Rostering Policy
Explains how rosters are planned, changed, and approved.
Shift patterns, swap rules, staffing continuity.
Useful for Indian operations running beyond daytime schedules.
BPO, support, plant, retail, hospital teams.
Review when roster design changes.
Attendance & Work Hours
Overtime Policy
Defines when overtime is approved and how it is compensated.
Eligibility, pre-approval, recording, payout.
Needs careful wording in India because treatment can differ by role and setup.
Operations and shift-heavy teams.
Review with payroll and legal changes.
Attendance & Work Hours
Late Coming And Early Exit Policy
Sets rules for habitual late arrival and early departure.
Grace periods, patterns, escalation, deductions.
Useful where Indian teams want consistent punctuality handling.
Offices and service teams.
Review yearly.
Attendance & Work Hours
Biometric, GPS And Attendance Capture Policy
Defines approved methods for marking attendance through systems and devices.
Biometric, geofence, mobile clock-in, exceptions.
Useful in India where field and hybrid teams need reliable payroll inputs.
Biometric, mobile, or geo-attendance teams.
Review when tools or privacy practice changes.
Attendance & Work Hours
Work From Home Attendance Policy
Explains attendance and availability expectations for remote employees.
Check-ins, status updates, output visibility.
Useful for Indian hybrid teams balancing flexibility and payroll inputs.
Remote and hybrid teams.
Review when remote norms change.
Attendance & Work Hours
Timesheet And Project Hours Policy
Sets expectations for recording billable, non-billable, and project time.
Submission deadlines, approval, corrections.
Common in Indian consulting and services companies.
Consulting, agency, EPC, project teams.
Review when billing logic changes.
Payroll & Benefits
Salary, reimbursements, declarations, benefits, and final settlement.
Payroll & Benefits
Salary Advance And Employee Loan Policy
Defines when employees can request salary advances or loans.
Eligibility, limits, recovery schedule, approvals.
Useful in India where salary advances are common in some sectors.
Employers offering controlled staff support.
Review yearly.
Payroll & Benefits
Statutory Deductions And Tax Declaration Policy
Defines how PF, ESI, PT, and tax declarations are handled.
Declarations, proofs, cut-offs, employee responsibility.
Important for Indian payroll because declarations affect salary accuracy.
Any company processing Indian payroll.
Review when tax or payroll process changes.
Payroll & Benefits
Full And Final Settlement Policy
Explains what is included in exit settlement and how timelines work.
Unpaid salary, recoveries, leave payout, communication.
Critical in India because exit disputes often center on F and F timelines and deductions.
Organizations with structured exits and payroll.
Review yearly.
Payroll & Benefits
Form 16 And Payroll Document Distribution Policy
Defines how payslips, Form 16, and payroll documents are shared.
Release timeline, ESS access, corrections, security.
Useful in India because Form 16 and salary document access are recurring employee queries.
Companies using ESS or digital payroll delivery.
Review yearly.
Payroll & Benefits
Recognition And Rewards Policy
Defines how non-statutory recognition, awards, and spot rewards are handled.
Eligibility, approval, reward types, communication.
Useful for Indian companies standardizing appreciation beyond manager discretion.
Organizations formalizing reward culture.
Review yearly.
Payroll & Benefits
Payroll Calendar And Salary Disbursement Policy
Defines monthly payroll cut-offs, approvals, and salary credit timelines.
Cut-offs, payroll inputs, payslip timing.
Useful for Indian payroll teams reducing recurring salary timeline confusion.
Any company running monthly payroll.
Review yearly.
Payroll & Benefits
Salary Structure And Revision Policy
Explains how salary components are structured and revised.
CTC structure, revisions, approvals, letters.
Helps Indian employers reduce confusion around CTC and take-home salary.
Companies formalizing compensation governance.
Review each compensation cycle.
Payroll & Benefits
Reimbursement Policy
Defines reimbursable expenses and the proof needed for payout.
Eligible claims, invoices, approvals, payout.
Highly searched in India because reimbursements often create payroll and employee issues.
Companies reimbursing business expenses.
Review yearly.
Payroll & Benefits
Travel Allowance And Daily Allowance Policy
Explains limits and eligibility for TA, DA, lodging, and local travel support.
Travel slabs, city rules, documentation.
Useful in India where allowance bands vary by role and trip type.
Traveling sales, service, implementation teams.
Review when travel rates change.
Conduct & Compliance
Conduct, complaints, ethics, and governance-related policy areas.
Conduct & Compliance
Code Of Conduct Policy
Sets expected behaviour while representing the company at work.
Respect, confidentiality, authority, company property.
Acts as the behavioural foundation for many Indian employee handbooks.
Every employer with staff and managers.
Review yearly.
Conduct & Compliance
POSH Policy
Explains prevention, reporting, and response to sexual harassment complaints.
Scope, complaint route, support, process.
Should align with the POSH Act, 2013 and workplace committee practice in India.
Any Indian employer building a statutory policy base.
Review whenever committee details or process change.
Conduct & Compliance
Grievance Redressal Policy
Gives employees a formal route to raise workplace concerns.
Issue channels, escalation, confidentiality, timelines.
Useful for Indian teams reducing unresolved employee complaints.
Organizations wanting a clear complaint process.
Review yearly.
Conduct & Compliance
Disciplinary Action And Misconduct Policy
Defines what counts as misconduct and how action is handled.
Misconduct examples, warnings, inquiry, decisions.
Helps Indian employers avoid arbitrary action and weak documentation.
Companies wanting a structured response process.
Review yearly.
Conduct & Compliance
Whistleblower Policy
Allows serious concerns about fraud, abuse, or ethics to be reported safely.
Reporting channels, confidentiality, non-retaliation.
Useful in India for stronger governance and leadership accountability.
Mid-size and larger companies.
Review yearly.
Conduct & Compliance
Anti-Bribery, Gifts And Conflict Of Interest Policy
Defines unacceptable gifts, kickbacks, and conflict situations.
Gift rules, declarations, vendor conduct, approvals.
Useful for Indian companies with procurement, sales, or public-sector touchpoints.
Procurement, sales, partner, and leadership teams.
Review yearly.
Conduct & Compliance
Background Verification Policy
Explains what pre-employment checks the company may conduct.
Identity, education, employment, references, consent.
Common in India where employers want a standard hiring-risk process.
Companies hiring for trust-sensitive roles.
Review when vendor or risk criteria changes.
Conduct & Compliance
Document Retention And Audit Trail Policy
Defines how long HR and payroll documents are retained.
Retention periods, storage, deletion, access.
Useful in India for payroll records, letters, approvals, and investigations.
Organizations centralizing audits and HR operations.
Review yearly.
Remote, IT & Data
Remote work, systems, privacy, security, and AI tool usage.
Remote, IT & Data
Hybrid Work Policy
Explains office presence expectations and team collaboration days.
Office schedule, manager discretion, exceptions.
Useful in India for balancing flexibility, attendance, and office planning.
Organizations using a split office-home model.
Review every six to twelve months.
Remote, IT & Data
Bring Your Own Device Policy
Defines how personal devices may be used for company work.
Eligible devices, controls, support boundaries.
Useful in India for field, startup, and hybrid teams using personal devices.
Teams using personal laptops or mobiles for work.
Review when security standards change.
Remote, IT & Data
Acceptable Use Of IT Systems Policy
Explains the right and wrong ways to use company systems.
Email, internet, software, misuse, monitoring.
Useful for Indian employers protecting business systems and data.
Any company providing digital work tools.
Review yearly.
Remote, IT & Data
Password, Access Control And MFA Policy
Sets standards for password strength and access approval.
Passwords, access rights, MFA, offboarding controls.
Important for Indian companies handling payroll, HR, or customer data digitally.
All teams using business systems and apps.
Review every six to twelve months.
Remote, IT & Data
Data Privacy And Employee Personal Data Policy
Explains how employee personal data is collected, used, and protected.
Data categories, use, storage, access, retention.
Useful for India-focused privacy governance in the DPDP era.
Companies centralizing HR, payroll, and recruitment data.
Review whenever privacy or vendor flows change.
Remote, IT & Data
Information Security Incident Response Policy
Defines what teams should do during suspected security or data incidents.
Reporting, containment, escalation, evidence handling.
Useful for Indian businesses using cloud HRMS, payroll, and collaboration tools.
Organizations with digital systems and devices.
Review after incidents or drills.
Remote, IT & Data
Social Media And Public Communication Policy
Sets expectations for employee social posts and brand references.
Confidentiality, spokesperson rules, public response.
Useful where Indian companies want to reduce public disclosure risk.
Visible brands, client-facing teams, leaders.
Review when communication channels change.
Remote, IT & Data
AI And Generative AI Usage Policy
Defines how employees may use AI tools safely for work.
Approved tools, restricted data, human review.
Increasingly needed in India as teams use AI across HR, sales, and operations.
Knowledge-work and software-enabled teams.
Review frequently as tool usage evolves.
Travel, Expense & Assets
Travel, claims, asset tracking, visitor rules, and field controls.
Travel, Expense & Assets
Business Travel Policy
Defines when official travel is allowed and how it is approved.
Travel approvals, booking, safety, settlement.
Useful in India where work travel costs and practices vary by city and role.
Sales, service, audit, implementation teams.
Review yearly.
Travel, Expense & Assets
Expense Claim And Approval Policy
Explains how employees submit and approve claims.
Submission deadlines, receipts, approvals, exceptions.
Commonly paired with HRMS or expense software in India.
Any company with employee claims beyond salary.
Review yearly.
Travel, Expense & Assets
Asset Issuance And Return Policy
Defines how devices and company assets are assigned and returned.
Issue approvals, employee responsibility, recovery.
Useful in India for onboarding, remote work, and exit control.
Organizations issuing laptops, phones, tools, or IDs.
Review yearly.
Travel, Expense & Assets
Mobile, Internet And Communication Reimbursement Policy
Sets rules for reimbursing work-related telecom and internet use.
Eligible roles, caps, invoice proof, approvals.
Useful for Indian sales, remote, and field teams using personal telecom services.
Remote, support, sales, and field teams.
Review when limits change.
Travel, Expense & Assets
Visitor Management Policy
Explains how guests, vendors, and interviewees are checked in and tracked.
Entry rules, escort norms, restricted areas.
Useful for Indian offices, warehouses, plants, and branch sites.
Physical workplaces with visitor footfall.
Review with facilities or security changes.
Health, Safety & Welfare
Safety, wellbeing, emergency readiness, and medical support.
Health, Safety & Welfare
Field Visit Safety Policy
Sets minimum safety steps for client, site, branch, or field visits.
Check-ins, approvals, emergency escalation.
Useful in India for sales, collections, site audit, and service staff.
Field-heavy businesses and remote-site teams.
Review when travel patterns change.
Health, Safety & Welfare
Workplace Health And Safety Policy
States the company commitment to a safe workplace.
Hazard reporting, site safety, training, corrective action.
Important in India for offices, plants, warehouses, and site-based operations.
Any employer with physical workplaces.
Review yearly and after incidents.
Health, Safety & Welfare
Emergency Response And Evacuation Policy
Explains how employees respond to fire, medical, or security emergencies.
Alarm response, assembly, wardens, communication.
Useful in India for offices, plants, and multi-floor facilities.
Organizations operating formal premises.
Review after drills and facility changes.
Health, Safety & Welfare
Medical Insurance, ESI And Employee Wellness Policy
Summarizes company health benefits and medical support communication.
Insurance, ESI support, claims, wellbeing basics.
Useful in India where private cover and ESI communication often coexist.
Companies offering health support or insurance.
Review at benefit renewal.
FAQ
Common Questions About HR Policies In India
Quick answers for founders, HR teams, and operations leaders building or updating their employee handbook.
Next Step
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