Logistics runs on a workforce you rarely see in one place. Drivers are on the road, loaders and helpers are at depots, warehouse staff work shifts, and last-mile riders are spread across the city. Attendance happens where the network is weak, pay is often by trip or day, and overtime is constant. A generic office HRMS cannot handle any of it. This guide grades ten logistics-ready HR and payroll platforms on what a transport and warehousing business actually needs, with real pricing, so you can shortlist fast.
Short answer: factoHR India and HROne are the strongest all-round picks for Indian logistics and transport firms. ZingHR suits large fleets, Keka and greytHR suit smaller operators, and Jibble is a low-cost option for field attendance alone.
Key Takeaways
- Logistics needs HR software built for a distributed workforce of drivers, loaders and field staff, with geo and offline attendance, not a generic office HRMS.
- factoHR India and HROne lead for all-round logistics fit; ZingHR suits large fleets; Keka and greytHR suit smaller operators; Jibble covers field attendance cheaply.
- The non-negotiables are GPS, selfie and offline attendance, trip or route tracking, overtime, contract-labour handling and multi-depot PF, ESI and PT.
- Drivers often earn near or above the Rs 25,000 EPF ceiling, so the September 2026 ceiling rise directly increases employer PF cost per driver.
- Budget roughly Rs 40 to Rs 160 per employee per month, with transparent plans from factoHR India, greytHR and Pocket HRMS, plus Jibble for attendance only.
- Match the tool to size: a single depot, a growing fleet, and a national 3PL each have a different best fit.
- Shortlist two or three, run a live payroll and attendance pilot on one depot or route, then roll out.
Why generic HR software breaks in logistics
Most HR tools assume staff who sit in one office and punch a single device. Logistics is the opposite. Before you compare products, know the seven places an office HRMS fails on the road and at the depot:
- Distributed workforce. Drivers, loaders, helpers, warehouse and field staff rarely share a location. Attendance must work on mobile, at depots and on the road.
- Geo and offline attendance. Highways, depots and remote hubs have poor coverage. The system must capture a geofenced, selfie or live-photo punch offline and sync later.
- GPS integrity. Field attendance invites GPS spoofing. The tool should verify location and photo so a punch cannot be faked from home.
- Trip and route pay. Many drivers and riders are paid per trip, per kilometre or per day, not a fixed salary. Payroll must handle trip-based and daily-wage pay alongside monthly staff.
- Overtime and long hours. Extra duty and overtime must be captured from attendance and paid correctly under the applicable rules.
- Contract labour. Loaders and helpers are often contract staff. You need separate contractor registers and CLRA records, ring-fenced from permanent drivers.
- Multi-depot, multi-state statutory. Depots sit across states with their own PT slabs and minimum wages, but roll up to one group. PF, ESI, PT and TDS must file per establishment and consolidate.
Score every shortlisted tool against these seven. A platform that nails five or more is logistics-ready. One that handles only office basics will leak money on fake punches, overtime errors and compliance gaps every month.
How we graded these platforms
Each tool below is weighed on six logistics criteria, not generic feature counts:
- Field attendance (most weight): GPS, geofenced, selfie and offline punch, with anti-spoofing and a live-location view.
- Payroll depth: trip-based, daily-wage, overtime and contract pay in one run.
- Compliance: multi-depot ESI, PF, PT, CLRA and TDS, updated for the Rs 25,000 EPF ceiling and the Labour Codes.
- Mobile and adoption: vernacular, offline-friendly worker app for drivers and helpers.
- Pricing and total cost: transparent per-head pricing and cost at scale.
- Implementation and support: go-live time, data migration and India-based help.
Quick comparison: HR software for logistics
| Tool | Best for | Standout strength | Watch-out | Starting price |
|---|---|---|---|---|
| factoHR India | Fleets wanting attendance plus payroll in one | Geofenced field attendance and trip pay | Advanced modules are add-ons | Around Rs 4,999/mo (up to 50 staff) |
| HROne | Mid to large 3PL and fleet operators | Field attendance and contract-labour depth | Enterprise tier is quote-based | Around Rs 85 to 130 per emp/mo |
| ZingHR | Large fleets and warehousing | Blue-collar scale and local languages | Quote-based, enterprise-focused | Around Rs 165 per emp/mo |
| Keka | Modern mid-size operators | Geo attendance and clean UX | Pricier at small headcount | Around Rs 6,999/mo (up to 100) |
| greytHR | Small operators, statutory accuracy | State-wise ESI and PT accuracy | Field features are add-on | Free up to 25; paid from Rs 1,495/mo |
| Pocket HRMS | Small fleets wanting simple payroll | Selfie and geofenced attendance | Thin on trip and contract depth | Around Rs 2,495/mo (up to 50) |
| Jibble | Field attendance and time tracking only | Free GPS and selfie attendance | Not a full HRMS or payroll | Free; paid tiers per user |
| Qandle | Growing mid-size operators | Configurable modules and workflows | Smaller brand footprint | Around Rs 2,450/mo base |
| Zimyo | Value-focused mid-size operators | Modern features at a low price | Smaller brand footprint | Around Rs 60 to 160 per emp/mo |
| Darwinbox | Large enterprise logistics groups | Enterprise breadth and AI | Overkill and costly for SMEs | Custom quote |
Prices are indicative for 2026 and depend on headcount, modules and contract term. Treat them as a starting point and confirm a live quote. Reliable field attendance is the foundation of all of this, so pair your shortlist with a capable attendance management system.
The 10 best HR software for logistics in India (2026)
1. factoHR India
factoHR India is a biometric-first HR and payroll platform built for distributed, blue-collar teams. It pairs geofenced field attendance with payroll, so a driver or helper punching in on a selfie flows straight into the right shift, overtime bucket and payslip, with no manual entry. It is the strongest all-round fit for a logistics firm that wants field attendance, trip pay and statutory payroll in one system, which is why it tops this list. See the full payroll software breakdown for module detail.
Key features:
- GPS, geofenced and AI face or selfie attendance with offline capture
- Trip-based, daily-wage and monthly payroll in one run
- Overtime auto-computed from attendance
- Contract-labour handling with CLRA-ready registers for loaders and helpers
- Multi-depot PF, ESI and PT filed per establishment, rolled up for finance
- Already updated for the Rs 25,000 EPF ceiling and the Labour Codes
- Vernacular worker mobile app with payslips and self-service
- Integrates with ZKTeco, eSSL, Matrix and Realtime devices at depots
Best suited for: single and multi-depot logistics firms that want field attendance, trip pay and full statutory compliance on one platform.
Watch-out: some advanced analytics and recruitment modules are priced as add-ons.
Pricing: transparent plans starting around Rs 4,999 a month for up to 50 employees, with a free tier for up to 20.
2. HROne
HROne is a hire-to-retire suite with genuine depth for Indian 3PL, warehousing, last-mile and fleet operators. It pairs geo-tagging, geo-fencing, live-photo and offline attendance with full-suite payroll for a mixed workforce.
Key features:
- Geo-tagged, geo-fenced, live-photo and offline field attendance
- Strong contract-labour and CLRA handling for loaders and helpers
- Per-entity compliance isolation for multi-depot groups
- Automated ESI, PF, PT and TDS across states
- Well-adopted worker mobile app with vernacular support
- Complex payroll: arrears, overtime and final settlements
Best suited for: mid-size to large 3PL and fleet operators with a big field and contract workforce.
Watch-out: some users report the mobile app can lag on live-location capture in very low connectivity.
Pricing: roughly Rs 85 to Rs 130 per employee per month by tier.
3. ZingHR
ZingHR is an enterprise platform built for workforce-heavy sectors, with real strength in large fleets and warehousing. It scales across many depots and thousands of drivers and warehouse staff.
Key features:
- Large-scale GPS, biometric and face attendance
- Multi-depot statutory filing and contract workforce management
- Worker app in multiple Indian languages to aid adoption
- Shift and overtime handling at scale
- Deep configurability for enterprise processes
- Analytics and workforce dashboards for leadership
Best suited for: large enterprises running big fleets and warehouses with thousands of staff.
Watch-out: pricing is quote-based and the platform is heavier than a small operator needs.
Pricing: around Rs 165 per employee per month, confirmed by quote.
4. Keka
Keka is a modern, well-designed HRMS that suits mid-size logistics operators moving off spreadsheets. Its geo attendance and clean interface make it easy to roll out across depots and field teams.
Key features:
- Geo and mobile attendance for field and depot staff
- Shift scheduler with kiosk and facial recognition
- Overtime and leave flow cleanly into payroll
- Automated ESI, PF and PT filing
- Clean, modern interface with high staff adoption
- Good core HR, payroll and expense modules
Best suited for: modern mid-size operators that value usability and fast rollout.
Watch-out: cost per head is higher at small headcount, and trip and contract depth is lighter than HROne.
Pricing: plans start around Rs 6,999 a month for up to 100 employees.
5. greytHR
greytHR is a compliance-first payroll platform trusted by thousands of Indian SMEs. For a small operator, its standout is statutory accuracy: a state-wise compliance calendar and tight ESI, PF, PT and TDS handling keep you audit-ready.
Key features:
- State-wise statutory compliance calendar for ESI, PF, PT and TDS
- Reliable core payroll with high accuracy
- Free tier for very small operators
- Attendance with geo check-in confined to hub sites
- Multi-state payroll support
- Large partner and support network in India
Best suited for: small operators that prioritise clean, compliant payroll over heavy field features.
Watch-out: advanced field and geo-attendance features are paid add-ons on top of the base plan.
Pricing: free up to 25 employees; paid plans from about Rs 1,495 a month.
6. Pocket HRMS
Pocket HRMS is a straightforward cloud HR and payroll tool for small fleets that want field payroll without complexity. Its selfie and geofenced attendance suit distributed drivers and helpers.
Key features:
- Selfie, geofenced and biometric attendance
- Multi-shift scheduling with smHRt shift planning
- Overtime calculated on manager approvals
- Automated ESI, PF and PT
- Bulk background processing for large staff uploads
- Mobile ESS for field staff
Best suited for: small fleets and depots wanting simple, reliable payroll with field attendance.
Watch-out: thin on trip-based pay and deep contract-labour handling.
Pricing: plans start around Rs 2,495 a month for up to 50 employees.
7. Jibble
Jibble is a focused time and attendance app with a strong free tier, useful for logistics teams that only need to track field attendance and hours. It captures a GPS and selfie punch on mobile and is quick to roll out.
Key features:
- Free GPS, geofenced and selfie attendance
- Facial recognition and kiosk mode
- Timesheets and work-hour tracking
- Simple mobile app for field staff
- Low cost, fast to set up
- Exports hours for an external payroll system
Best suited for: operators that need cheap field attendance and timesheets, and run payroll elsewhere.
Watch-out: it is an attendance and time-tracking tool, not a full HRMS, so it does not run Indian statutory payroll.
Pricing: free core plan; paid tiers priced per user per month.
8. Qandle
Qandle is a modular, configurable HRMS that fits growing mid-size logistics operators. You switch on the modules you need and extend as the fleet grows, without heavy customisation cost.
Key features:
- Configurable shift and field attendance management
- Biometric and geo device integration
- Statutory payroll for ESI, PF and PT
- Flexible approval workflows for depots and routes
- Modular build: start lean, add performance and more later
- Employee self-service on web and mobile
Best suited for: growing mid-size operators that want to start lean and expand module by module.
Watch-out: smaller brand footprint, so check references in your sector.
Pricing: base plans start around Rs 2,450 a month.
9. Zimyo
Zimyo is a modern, value-focused HRMS that suits growing logistics operators. It offers a broad feature set, including geo attendance, payroll and performance, at a competitive per-head price.
Key features:
- Geo and biometric attendance with shift management
- Statutory payroll for ESI, PF, PT and TDS
- Core HR, onboarding and performance modules
- Employee self-service and mobile app
- Competitive per-employee pricing
- Good fit for fast-growing field teams
Best suited for: value-focused mid-size operators that want modern features without enterprise pricing.
Watch-out: smaller brand footprint than the enterprise names, so check references in your sector.
Pricing: around Rs 60 to Rs 160 per employee per month by plan.
10. Darwinbox
Darwinbox is a leading enterprise HCM used by large Indian and Asian groups, including logistics enterprises. It offers the broadest module set and strong AI-driven workflows.
Key features:
- Enterprise-grade attendance, shifts and payroll at scale
- Multi-entity, multi-location structure support
- Deep configurability and workforce analytics
- AI-driven workflows and employee experience
- Broad hire-to-retire module coverage
- Suited to standardising HR across many depots
Best suited for: large enterprise logistics groups standardising HR across regions.
Watch-out: custom-quote pricing and a longer, heavier rollout; overkill for a small operator.
Pricing: custom quote based on headcount and modules.
What logistics payroll really costs in 2026
Software is the small number. The bigger shift in 2026 is statutory cost, and it lands hard on logistics because drivers often earn near or above the EPF ceiling. The EPF wage ceiling rose to Rs 25,000 from 17 September 2026, and the new Labour Codes require defined wages to be at least 50 percent of total pay, which widens the base for PF and gratuity.
Here is a worked example for a driver earning at or above the new ceiling, showing the monthly employer PF-side outgo before and after the change:
| Item (per driver, at ceiling) | At Rs 15,000 | At Rs 25,000 |
|---|---|---|
| Employer EPS plus EPF (12%) | Rs 1,800 | Rs 3,000 |
| EDLI plus admin charges | Rs 150 | Rs 250 |
| Employer outgo per driver | Rs 1,950 | Rs 3,250 |
| Monthly outgo, 200 drivers | Rs 3,90,000 | Rs 6,50,000 |
| Extra cost per year, 200 drivers | About Rs 31.2 lakh | |
That is a real, recurring increase of roughly Rs 1,300 per capped driver per month. Helpers and loaders earning under Rs 21,000 also attract ESI at 3.25 percent from the employer. A system that applies the ceiling, overtime and the 50 percent wage rule automatically removes the manual risk of getting a six-figure liability wrong across depots. Track every change on the India payroll compliance hub.
How to choose by operator size
The right tool depends heavily on headcount and number of depots:
- Single depot or small fleet, under 100 staff: prioritise fast rollout, field attendance and clean payroll. greytHR, Pocket HRMS, factoHR India or Jibble for attendance only fit well.
- Growing fleet, 100 to 1,000 staff: you need real field attendance, trip pay and multi-state filing. factoHR India, HROne, Keka, Qandle or Zimyo are the sweet spot.
- National 3PL, 1,000-plus staff: you need enterprise scale, per-depot compliance and strong blue-collar mobile adoption. ZingHR, HROne or Darwinbox are built for this.
Whatever the size, weight field attendance and compliance accuracy above nice-to-have features. Across many depots, a fake punch or an overtime error costs far more than any software saving. Read the deeper buyer checklist on our HR software for logistics page.
Implementation: what to expect
Rollout in logistics is mostly about field attendance and data, not the software UI. Plan for four things:
- Field attendance: confirm the tool captures offline GPS, geofenced and selfie punches that sync later, and verify how it handles GPS spoofing.
- Data migration: clean your staff master, driver and contractor list, salary and trip structures, and opening PF, ESI and leave balances before import.
- Trip and shift setup: map your actual trip-pay, overtime and shift rules into the system. Get one depot or route exactly right before copying.
- Pilot then scale: run one full payroll and attendance cycle on a single depot in parallel with your old process, reconcile, then roll out. Expect one to four weeks for a small fleet and longer for a national 3PL.
Frequently asked questions
Which HR software is best for logistics in India?
For most Indian logistics firms, factoHR India and HROne are the strongest all-round choices because they combine geofenced field attendance, trip and daily-wage payroll and contract-labour compliance across depots. ZingHR suits large fleets, Keka and greytHR suit smaller operators, and Jibble covers field attendance cheaply. The best pick depends on your staff count and number of depots.
Does HR software handle field and driver attendance?
Yes. Logistics-ready tools capture GPS, geofenced, selfie and live-photo attendance on mobile, store it offline where coverage is weak, and sync when back online. factoHR India, HROne, ZingHR and Jibble all handle distributed field attendance, with anti-spoofing checks on location and photo.
Can it manage trip-based and daily-wage pay?
The stronger platforms do. factoHR India and HROne handle trip-based, per-kilometre and daily-wage pay in the same run as monthly staff, and keep contractor registers for loaders and helpers ring-fenced for CLRA reporting.
How much does logistics HR software cost in India?
Expect roughly Rs 40 to Rs 160 per employee per month. Transparent plans start around Rs 1,495 a month for greytHR, Rs 2,495 for Pocket HRMS, Rs 4,999 for factoHR India and Rs 6,999 for Keka, while ZingHR and Darwinbox are quote-based. Jibble has a free attendance tier with paid plans per user. Factor in attendance hardware separately.
Is there free HR software for a small fleet?
greytHR offers a free tier for up to 25 employees and factoHR India for up to 20. Jibble has a free field-attendance tier, though it is not a full payroll system. As a fleet grows and adds depots, trips and contract staff, a paid logistics-ready plan becomes necessary.
How does the Rs 25,000 EPF ceiling affect logistics payroll?
Because many drivers earn near or above the ceiling, the rise from Rs 15,000 to Rs 25,000 from 17 September 2026 increases employer PF outgo per driver from about Rs 1,950 to Rs 3,250 a month. Across a large fleet this adds up fast, so payroll must apply the new ceiling automatically.
Does it work offline at remote depots?
Yes. Logistics HRMS platforms capture a geofenced or selfie punch offline on the worker app and sync it when the device reconnects, which matters on highways and at remote depots with poor coverage. Confirm offline behaviour and sync in a pilot before rollout.
How long does it take to go live?
A single depot typically goes live in one to four weeks, mostly spent on field-attendance setup and cleaning staff, driver and contractor data. A national 3PL takes longer because each depot needs its own trip, shift and statutory setup. Running one parallel payroll cycle before full cutover is the safest approach.
Final word
Logistics HR software earns its keep on the road and at the depot, not the brochure. Judge every option on field and offline attendance, trip and daily-wage payroll, contract-labour handling and multi-depot compliance, then confirm real pricing. factoHR India and HROne lead for all-round logistics fit, with ZingHR for large fleets, Keka, greytHR, Pocket HRMS, Qandle and Zimyo for smaller and mid-size operators, and Jibble for field attendance alone. Shortlist two or three, pilot on one depot or route, and roll out once a full cycle reconciles clean. Want to see field attendance and trip payroll work for your fleet? Book a free factoHR India demo.
