#1 Best HRMS Software in India

Automate Your Entire HR, Payroll and Compliance

Cloud-based HRMS software in India that unifies payroll, attendance, onboarding, and PF, ESI, PT, TDS, LWF compliance on one scalable platform. Trusted by 4,000+ Indian businesses on factoHR India.

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Wednesday, 2 April 2025 · Your HR overview

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Total Employees

1,247

+12 this month

Payroll Processed

₹2.4 Cr

March, On Time

Active Leaves

5 pending approval

Compliance Reports

Ready

PF, ESI, PT, TDS

Compliance Tracker

View All →

PF ECR, March 2025

Generated

ESI Half-Yearly Report

Available

PT Maharashtra, Q4 FY25

Report Ready

TDS Form 24Q, Q4 FY25

Available

Form 16 Generation

Available

Quick Actions

Run Payroll

New Hire

Leave Requests

File Returns

Team Today

RS Rahul Singh

On Leave

MP Meera Patel

Present

AS Amit Sharma

Present

SG Sneha Gupta

WFH

4,000+

Social Proof

Indian Businesses Served

How It Works

factoHR India Implementation

Switch from spreadsheets or your existing tool to our cloud HRMS India in 2 to 5 business days. Guided onboarding with PF, ESI, PT, TDS, and LWF compliance workflows configured from day one, plus parallel-payroll validation before go-live.

Securely Import Workforce Data

Seamlessly migrate all employee records, salary structures, tax IDs, and leave policies from your previous systems into a cloud based HRMS in India.

Activate Daily HR Automation

Sync biometric and GPS attendance, payroll, and expense claims into a single workflow that manages approvals across both web and mobile platforms.

Generate Your Statutory Reports

Generate PF ECR, ESI, and state-wise PT records along with quarterly and annual tax forms directly from the system without using spreadsheets.

See How It Works in a Live Demo

Compliance-Ready Payroll for Indian Businesses.

Built for Indian statutory compliance. PF, ESI, PT, TDS, LWF, and Form 16 workflows handled with configurable rules and ECR generation, without spreadsheets.

Book Compliance Demo

ECR, Form 16, and Form 24Q generation Updated PT slabs, PF wage ceilings, and tax regime limits Trusted by 4,000+ Indian businesses for payroll automation

Why Us

Why 4,000+ Indian Businesses Choose factoHR India

factoHR India is an India-first HRMS software in India built for Indian payroll, statutory compliance, and scale. The HR software India teams pick over global tools that miss EPF, ESI, and Professional Tax depth.

One Platform for Everything HR

Built as a complete HRMS payroll software in India, the platform eliminates the need for separate payroll and HR tools.

Security You Can Trust

Your data is securely protected by advanced encryption standards and SOC 2 Type 2-certified cloud infrastructure, ensuring reliability and security.

Mobile-First Experience

HR access on the go - employees can view payslips, attendance, and updates anytime through a fully functional mobile application.

Clean and Simple UX

A structured, easy-to-use interface that simplifies HR operations and ensures a smooth user experience across all functions.

Built to Grow With You

Designed to support organizations of all sizes, from growing startups to large enterprises, without compromising performance or flexibility.

Localized Support

Get direct access to English and Hindi-speaking experts during your business hours, who understand Indian payroll, instead of waiting.

Industries We Serve

factoHR India HRMS Software for Every Indian Industry

HRMS for IT and Software India

Streamline onboarding, payroll, and performance tracking for distributed engineering and product teams.

HRMS for Manufacturing India

Handle shifts, attendance, and compliance with precision across large, distributed, and shift-based workforces under the Factories Act.

HRMS for Healthcare India

Manage duty rosters, payroll, and compliance while ensuring accuracy for doctors, nurses, and support staff.

HRMS for Education India

Automate faculty management, payroll, and attendance tracking across schools, colleges, and universities.

HRMS for Retail and FMCG India

Manage high-volume staffing, payroll, and attendance across stores, outlets, and field teams seamlessly.

HRMS for Logistics and Transport India

Track drivers, shifts, and payroll accurately across logistics, warehousing, and transport operations.

HRMS for Banking and Finance India

Ensure compliance, structured payroll, and secure employee management across banking and financial institutions.

HRMS for Startups India

Manage payroll, hiring, and compliance efficiently while staying lean, flexible, and ready to scale quickly.

Mobile App

Mobile HRMS App: Attendance, ESS & Approvals on the Go

The HRMS software India teams use on iOS and Android with biometric, GPS, and geo-fenced attendance, leave apply, payslip download, and manager approvals. Works with eSSL, ZKTeco, Realtime, and HikVision biometric devices used across Indian offices.

GPS + selfie attendance

Leave apply and approval

Payslip download

Tax declarations (80C/80D)

Manager approvals

Push notifications

Download on the

App Store

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Google Play

HR Search your colleagues

RECENT ACTIONS

Apply Leave

Apply WFH

View Payslip

Raise Ticket

Raise Expense

SHIFT TODAY - GENERAL (9:00 AM - 5:30 PM)

2 Jan Tuesday

0h / 8h

On leave this week

HR PM FO +6

Announcements

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23 May

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Security and Compliance Proof

Secure factoHR India HRMS Software for Payroll & Statutory Compliance

Employee data stays inside India with industry-standard encryption in transit and at rest, role-based access, and audit logs. Aligned with SOC 2 and ISO 27001 control families and backed by factoHR. Built for Indian HR and payroll teams where data privacy is non-negotiable.

Certified Security Excellence

Information security controls and audit trails are strictly mapped to ISO 27001 and SOC 2 Type II standards.

India Data Residency

All employee data is stored locally in Indian data centers with end-to-end encryption in transit and at rest.

Enterprise Ready Access Control

Maintain strict security with role-based permissions and detailed audit logs for every payroll action.

Integrations

HRMS India That Plugs Into Your Existing Stack

Pre-built connectors for accounting, HCM, identity, collaboration, and biometric hardware. Ship Indian payroll, attendance, and compliance without custom development.

Strategic Partnership

Enterprise ecosystems and platform alliances

HCM

Core workforce systems that sync with HR data

Learning Management (LMS)

Learning tools for upskilling and role readiness

Rewards and Recognition

Recognition stacks for engagement and retention

Background Verification

Verification workflows for compliant hiring

Accounting

Payroll-ready accounting and finance connectors

Hiring & Onboarding

Collaboration tools for recruiting and onboarding

Single Sign-On

Identity and access platforms for secure login

Customer Stories

Trusted factoHR India Customer Stories

“The compliance automation saved us from 3 penalty notices in our first quarter. PT for all our 6 state offices handled automatically.”

HR Head

IT Services Company, Bengaluru

“Switched from GreytHR. Payroll processing went from 5 days to 4 hours. ECR generation and Form 16 on autopilot.”

CFO

Manufacturing Company, Pune

“As a 40-person startup we needed compliance automation without hiring an expert. This platform handled everything from day one.”

HR Manager

Series A Startup, Mumbai

“Managing 2,000 employees across 45 stores was chaos. Now attendance, shifts, and payroll run like clockwork every single month.”

COO

Retail Chain, Delhi NCR

“The 19-state Professional Tax engine alone is worth the investment. We operate in 8 states and every PT slab is handled accurately.”

CHRO

Financial Services Firm, Chennai

“We went from 15 to 200 employees in 18 months. The platform scaled with us. Never had to switch or rebuild anything.”

Founder

B2B SaaS Company, Hyderabad

“The letter templates and policy documents saved us over 15 hours every month. Previously we were creating everything from scratch.”

HR Lead

EdTech Company, Bengaluru

“The compliance automation saved us from 3 penalty notices in our first quarter. PT for all our 6 state offices handled automatically.”

HR Head

IT Services Company, Bengaluru

“Switched from GreytHR. Payroll processing went from 5 days to 4 hours. ECR generation and Form 16 on autopilot.”

CFO

Manufacturing Company, Pune

“As a 40-person startup we needed compliance automation without hiring an expert. This platform handled everything from day one.”

HR Manager

Series A Startup, Mumbai

“Managing 2,000 employees across 45 stores was chaos. Now attendance, shifts, and payroll run like clockwork every single month.”

COO

Retail Chain, Delhi NCR

“The 19-state Professional Tax engine alone is worth the investment. We operate in 8 states and every PT slab is handled accurately.”

CHRO

Financial Services Firm, Chennai

“We went from 15 to 200 employees in 18 months. The platform scaled with us. Never had to switch or rebuild anything.”

Founder

B2B SaaS Company, Hyderabad

“The letter templates and policy documents saved us over 15 hours every month. Previously we were creating everything from scratch.”

HR Lead

EdTech Company, Bengaluru

“24x7 nurse rostering was our biggest headache. The shift management module solved it with built-in overtime duration reports at month-end.”

VP HR

Multi-Specialty Hospital, Mumbai

“GPS attendance for 800 delivery partners across 12 cities. Live tracking with geo-fencing and direct payroll integration.”

HR Director

Logistics Company, Delhi NCR

“Contractor management and muster rolls used to be manual and risky. Now we run them on a single platform with structured payroll reports.”

CFO

Construction Company, Ahmedabad

“The ESS portal is excellent. Employees handle their own tax declarations, leave requests, and payslip downloads without bothering HR.”

HR Manager

SaaS Company, Pune

“Timesheet management with billable hours tracking transformed our project profitability analysis. We finally know where time goes.”

CEO

Consulting Firm, Bengaluru

“RBI compliance requirements for our banking operations are strict. The audit trails and compliance dashboard give us complete confidence.”

HR Head

Private Bank, Mumbai

“Factories Act overtime tracking was giving us sleepless nights. Now double-rate OT and weekly hour caps are calculated through configured rules with month-end reports.”

Ops Head

Auto Parts Manufacturer, Coimbatore

“24x7 nurse rostering was our biggest headache. The shift management module solved it with built-in overtime duration reports at month-end.”

VP HR

Multi-Specialty Hospital, Mumbai

“GPS attendance for 800 delivery partners across 12 cities. Live tracking with geo-fencing and direct payroll integration.”

HR Director

Logistics Company, Delhi NCR

“Contractor management and muster rolls used to be manual and risky. Now we run them on a single platform with structured payroll reports.”

CFO

Construction Company, Ahmedabad

“The ESS portal is excellent. Employees handle their own tax declarations, leave requests, and payslip downloads without bothering HR.”

HR Manager

SaaS Company, Pune

“Timesheet management with billable hours tracking transformed our project profitability analysis. We finally know where time goes.”

CEO

Consulting Firm, Bengaluru

“RBI compliance requirements for our banking operations are strict. The audit trails and compliance dashboard give us complete confidence.”

HR Head

Private Bank, Mumbai

“Factories Act overtime tracking was giving us sleepless nights. Now double-rate OT and weekly hour caps are calculated through configured rules with month-end reports.”

Ops Head

Auto Parts Manufacturer, Coimbatore

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See all blog posts

FAQ

Frequently Asked Questions

Find answers to common questions about HRMS software in India, payroll and compliance, implementation timelines, and booking a demo.

What is HRMS software in India?

HRMS software, or Human Resource Management System software, is a cloud platform that helps Indian companies manage employee records, payroll, attendance, leave, onboarding, employee self-service, expenses, performance, timesheets, and statutory compliance from one place. It replaces Excel sheets, standalone payroll tools, and legacy HRIS systems with a single connected HR automation suite.

What is the difference between HRMS, HRIS, HCM software?

HRIS focuses on employee records and data. HRMS adds payroll, attendance, leave, onboarding, and compliance workflows. HCM adds talent management, learning, performance, and workforce planning on top. Our platform works as a unified HRMS, HRIS, and HCM for Indian businesses, so you do not need separate tools for records, payroll, and talent.

What Indian payroll compliances does your HRMS support?

Our compliance-ready HRMS supports EPF (administered by EPFO) calculations and ECR generation, ESI (administered by ESIC) calculations and reports, Professional Tax across 19 states with state-wise slabs, Income Tax TDS under Section 192 with Form 16 and Form 24Q output, Labour Welfare Fund deductions, Gratuity calculation, and Bonus reports. Configurable for state-wise rules to help HR teams manage Indian payroll compliance better.

Does your HRMS include payroll, attendance, leave, ESS, onboarding, and expenses?

Yes. The platform includes payroll software, attendance management software, leave management system, employee self-service portal, employee onboarding software, expense management software, performance management software with OKRs and 360-degree feedback, recruitment and ATS, and timesheet management software in one connected HRMS for Indian businesses, making it a comprehensive HR and payroll software India platform.

Is there a free demo of your HRMS?

Yes. You can book a free HRMS demo to see payroll, attendance, leave, ESS, onboarding, expenses, and compliance flows in action. We also offer a personalized walkthrough with full feature access so teams can compare HRMS software, validate pricing fit, and review the ROI from payroll automation before rollout. Talk to a payroll consultant.

Is your HR software India suitable for startups, SMEs, and enterprises?

Yes. Our HRMS for Indian companies scales from 10-person startups to 10,000-employee enterprises. It handles multi-location workforce management, interstate migrant compliance, multi-state payroll, variable pay, ESOP management, and approval hierarchies, offering a flexible Cloud HRMS India setup that supports startups, SMEs, and large enterprises alike.

Where is employee data hosted and how is it secured?

Employee data is hosted on Indian cloud infrastructure for data residency. The platform uses industry-standard encryption in transit and at rest, role-based access controls, configurable data retention policies, and audit logs. Aligned with SOC 2 and ISO 27001 control families and backed by factoHR India infrastructure.

Which HRMS is better, Keka, GreytHR, Zoho People, Darwinbox, HROne, or ours?

Each HRMS has different strengths. Keka is popular for mid-market HR plus payroll. GreytHR focuses on payroll and statutory compliance. Zoho People works well for Zoho ecosystem users. Darwinbox targets large enterprise HCM. HROne serves Indian SMEs. Our HRMS is built for businesses that want deeper statutory compliance than global tools and better user experience than legacy Indian payroll software, at a transparent per-employee price.

Which is the best HRMS software in India?

The top HRMS software in India is one that fits your company size, supports your states for Professional Tax and Labour Welfare Fund, generates payroll and compliance reports, and gives employees and managers an easy self-service experience on web and mobile. Our Indian HRMS software is built to unify payroll, payroll compliance support, and employee experience for modern teams across India.

How does HRMS software help with payroll and compliance?

HRMS software with payroll in India reduces manual work by connecting attendance, leave, salary structures, reimbursements, and configured statutory rules into one workflow. That helps payroll teams cut month-end processing time, reduce reconciliation errors, and generate the reports, ECR, challans, and Form 16 needed for filing, making it an essential HR and payroll software India solution for growing businesses.

Can your HRMS handle PF, ESI, PT, TDS, and LWF for payroll?

Yes. The compliance-ready HRMS supports PF, ESI, PT, TDS, and LWF calculations, deductions, validations, and report generation. It handles UAN linking, ESIC IP capture, state-wise PT slabs, quarterly Form 24Q output, and annual Form 16 generation. Configurable for state-wise rules to support multi-state payroll workflows.

How long does HRMS implementation take in India?

Most Indian companies go live in 2 to 5 business days. Day one imports employee master data from Excel, Keka, GreytHR, or Zoho People. Day two configures PF, ESI, PT, and TDS rules. Day three runs a parallel payroll. Day four trains HR and managers. Day five activates Payroll and ESS.

Do you support biometric attendance and a mobile attendance app?

Yes. We support biometric attendance software integrations with eSSL, ZKTeco, Realtime, and HikVision devices, plus a native mobile HRMS app on iOS and Android for GPS punching, geo-fencing, face recognition, selfie capture, leave requests, approvals, 80C and 80D declarations, payslip downloads, and employee self-service.

How much does HRMS software cost in India per employee per month?

HRMS pricing in India typically ranges from Rs 60 to Rs 300 per employee per month, depending on modules, employee count, and support level. Our platform offers transparent per-employee-per-month pricing in INR with a GST invoice, no setup fees for standard onboarding, and no per-module charges for core HR, payroll, attendance, leave, and ESS. Visit our pricing page for live rates.

Is your HRMS ready for the Code on Wages 2019 and new labour codes?

The payroll engine is configurable for wage definitions, PF and gratuity coverage, and overtime rules. Once the Code on Wages 2019, the Code on Social Security 2020, the Industrial Relations Code, and the Occupational Safety, Health and Working Conditions Code are fully notified, configuration will be updated to reflect the new wage ceilings and PF or gratuity changes.

Can your HRMS run multi-state payroll in India?

Yes. The platform runs multi-state payroll with state-wise Professional Tax slabs and Labour Welfare Fund deductions. Holiday and leave policies are configurable per location. PF, ESI, and TDS data is generated with state-code segregation, helping HR teams manage multi-state payroll workflows better.

Still evaluating HRMS software in India? Take the compliance challenge.

Run a parallel payroll with us in 2 to 5 days. Review PF, ESI, PT, TDS, and LWF reports, ECR output, and Form 16 alongside your current process before you decide.

Take the Challenge View Pricing