Payroll Software in India
Indian Payroll Software That Runs PF, ESI, PT, TDS On Autopilot
factoHR India runs salary processing, PF, ESI, PT, TDS, LWF, Form 16, bank payouts, and multi-state payroll compliance from one modern HRMS software in India. Backed by factoHR.
What manual payroll actually costs you
Penalties, wasted hours, and compliance gaps add up fast. Here’s what companies using a manual payroll system in India often lose every month.
3 to 5 days
Lost per payroll cycle
on manual reconciliation
₹500
Per employee penalty
for late PF deposits
40+ hrs
HR time wasted monthly
on payslip & tax queries
12%
Average error rate
in manual salary calculations
Compliance Penalties
TDS late deposit: 1.5% interest/month
PF delay: ₹500/employee + damages
PT default: Business license at risk
Attendance & Salary Errors
Biometric-to-Excel mismatch every month
Incorrect LOP and OT calculations
Arrears processed manually with mistakes
Employee Frustration
40+ hours/month on payslip queries
Tax declaration chasing via email
Reimbursement status unknown for weeks
Automate all of this in under 10 minutes. See how →
Every Indian Statutory Requirement, One Payroll Engine
PF, ESI, PT, TDS, LWF: all codified into a single payroll system in India, a compliance engine that updates regularly.
TDS & Form 16
Auto TDS calculation, Form 16 generation via TRACES, and 24Q quarterly filing.
EPF (Provident Fund)
12% employee + 12% employer contributions. Auto-ECR generation and PF transfer.
ESIC (Employee State Insurance)
0.75% + 3.25% auto-split. Half-yearly returns and medical benefit compliance.
Professional Tax (PT)
19+ state slab rules pre-loaded. Auto-calculated based on employee work location.
New vs Old Tax Regime
Employee self-switch between regimes. A payroll system in India that optimizes and suggests the best choice.
LWF (Labor Welfare Fund)
State-specific LWF rules with auto-deduction and employer contribution filing.
Every Feature Indian Payroll Teams Need, Built In
12 modules designed for companies looking for reliable payroll India automation across the entire lifecycle.
AI-Powered, Bank-Connected, Self-Serve
Modern payroll modes for Indian teams. From AI tax-regime optimisation to direct bank API payouts and Hindi ESS, every salary cycle runs with zero spreadsheets.
AI Tax Regime Optimiser
AI auto-recommends Old vs New regime per employee based on declared investments. TDS recalculates instantly when employees switch mid-year.
Direct Bank API Payouts
One-click salary disbursement via HDFC, ICICI, SBI, Axis, Kotak APIs. NEFT, RTGS, IMPS files generated for 20+ Indian banks. Auto-reconciliation included.
Self-Serve IT Declarations
Employees upload 80C, 80D, HRA proofs via mobile. AI reads PDFs. TDS recalculates. Form 12BB auto-generated. Zero email threads.
Hindi & Regional Language ESS
Employee self-service in Hindi plus 8 Indian regional languages. Blue-collar and field staff access payslips and Form 16 without a translator.
Privacy-First Payroll Data
Salary, PAN, Aadhaar, and bank details processed under role-based access, audit logs, and configurable retention. Industry-standard encryption in transit and at rest.
One-Click Off-Cycle Payroll
Bonus, arrears, mid-cycle revisions, and full and final settlement run on demand without a separate cycle. TDS adjusted automatically.
From attendance lock to salary release
Four precise checkpoints for Payroll India. Fewer handoffs. Better month-end confidence.
1-Click Disbursal
Direct bank API payouts to HDFC, ICICI, SBI, Axis, Kotak via NEFT/RTGS.
Attendance Sync
Live LOP from biometric or web-clock with 1-2 hour data refresh. Auto loss-of-pay calculation per configured rules.
Full & Final (FnF)
Auto exit process: gratuity, encashments, recoveries, notice pay.
Employee Self-Service
Tax declarations, payslip downloads, reimbursements, all on mobile.
Switching Payroll Software Is Faster Than You Think
Our payroll consultants migrate from Excel, Keka, GreytHR, Zoho People, Darwinbox, HROne, or any legacy ERP without missing a single payroll cycle.
Data Import
Employee master, salary structures, and YTD payroll history loaded from Excel or your current HRMS.
Compliance Setup
PF, ESI, PT, LWF, and TDS rules configured for every state in your workforce footprint.
Parallel Run
We process a parallel payroll cycle alongside your existing system to validate every calculation.
Team Training
Live training for HR, payroll, and finance teams on payroll run, ESS, and reports.
Go Live
Full payroll cycle on the new engine with bank disbursement and ESS portal active for employees.
Need a custom timeline for 1,000+ employees or multi-entity setup? Talk to our payroll consultant
De-Risk Your Payroll Software Decision
₹500+ Crores
Salaries Processed
Processed annually for clients across India
500 Cr+
Salaries Run
Annual salary volume processed for Indian clients
4,000+
Indian Businesses
Backed by factoHR across SMEs and enterprises
ISO 27001:2022
Information security standard
SOC 2 Type II
Audited annually
Industry-Standard Encryption
In transit and at rest
India Data Residency
Indian cloud infrastructure
“We finally stopped depending on manual spreadsheets for PT and TDS checks. The payroll cycle feels far more controlled now.”
Sanjay Patel
Finance Controller · Manufacturing · Ahmedabad
“Employees download payslips and tax summaries on their own, which cut a big chunk of repetitive payroll tickets for our team.”
Meera Iyer
People Ops Lead · IT Services · Bangalore
Indian payroll software pricing
Simple per-employee monthly pricing in INR with GST invoice. No setup fee for standard onboarding. Cancel anytime.
Core
For startups under 50 employees
- Payroll, PF, ESI, PT, TDS
- Form 16 and Form 24Q
- Bank file generation
- Mobile ESS app
Premium
For growing teams 50 to 500
- Everything in Core
- Reimbursements and FBP
- Multi-state PT and LWF
- Maker-checker workflow
Ultimate
For mid-market and enterprise 500+
- Everything in Premium
- Multi-entity payroll
- API integrations
- Dedicated success manager
All plans billed quarterly. Prices exclusive of GST. Personalized HRMS demo on all plans. Talk to a payroll consultant.
See the difference at a glance
How our payroll engine compares to spreadsheets and legacy tools.
Manual / Excel
HRMS Software India
Legacy Software
Based on industry averages for 100+ employee companies. Pricing may vary.
How we stack up against the rest
Side-by-side look at the Indian payroll software market: Keka, GreytHR, Zoho People, Darwinbox, and HROne. Compared on the things HR teams actually run every cycle.
| Feature | Ours | Keka | GreytHR | Zoho People | Darwinbox | HROne |
|---|---|---|---|---|---|---|
| Indian statutory automation (PF, ESI, PT, TDS, LWF) | Yes | Yes | Yes | Partial | Partial | Yes |
| Multi-state Professional Tax (19 states pre-loaded) | Yes | Yes | Yes | Partial | Partial | Partial |
| Form 16 (Part A and B) plus Form 24Q filing | Yes | Yes | Yes | Partial | Partial | Partial |
| Direct bank API payouts (HDFC, ICICI, SBI, Axis, Kotak) | Yes | Partial | Partial | No | Partial | No |
| Web and mobile employee self-service | Yes | Yes | Yes | Yes | Yes | Yes |
| Maker-checker payroll workflow | Yes | Yes | Partial | Partial | Yes | Partial |
| Implementation in 2 to 5 days | Yes | Partial | Partial | Yes | No | Partial |
| Transparent per-employee pricing in INR | Yes | Yes | Yes | Yes | No | Yes |
| India data residency and security controls | Yes | Partial | Partial | Partial | Yes | Partial |
Comparison reflects publicly available product positioning across Keka, GreytHR, Zoho People, Darwinbox, and HROne as of FY 2026. "Partial" indicates the feature is available as an add-on, paid module, or with limited Indian statutory depth. Verify the latest from each vendor before procurement.
See A Live Comparison DemoWhat changes when payroll runs itself
Five areas where automation replaces hours of manual work with single-click precision.
Payroll Processing
3-5 days of manual reconciliation
Under 10 minutes, fully audited
Statutory Updates
Track changes across PF/ESI/PT portals
Auto-applied, zero manual intervention
Tax Declarations
Chase emails, verify physical proofs
Employee self-service, digitally verified
Multi-State PT & LWF
Maintain 19 state matrices manually
Dynamic rules engine, auto-calculated
Salary Disbursement
Generate bank files, manual NEFT
Direct API payouts, auto-reconciled
Best payroll software for every Indian team size
From a 10-person startup to a 10,000-employee enterprise, our payroll engine scales with your headcount, compliance complexity, and approval depth.
Best Payroll Software For Startups
Founders running payroll on Excel or a part-time CA. Get full PF, ESI, PT, TDS, and Form 16 automation without hiring a payroll specialist.
- One-click monthly payroll
- Founder-friendly setup
- Mobile ESS app for the whole team
Best Payroll Software For SMEs
Growing Indian companies with multi-state hires, structured CTC, and the first wave of audit needs. Maker-checker, FBP, and reimbursement workflows built in.
- Multi-state PT and LWF
- Reimbursement and FBP
- Maker-checker controls
Best Payroll Software For Mid-Market
Multi-entity Indian organisations with complex pay structures, variable pay cycles, and tighter audit windows. Group reporting and cost-centre allocation included.
- Multi-entity payroll
- Group reports
- Variable pay cycles
Best Payroll Software For Enterprise
Pan-India enterprises with branch operations, contract workforce, and high audit scrutiny. SLA-backed support, dedicated success manager, and API access for ERP integration.
- Dedicated success manager
- API access
- Enterprise SLA support
Built for the way Indian industries actually run payroll
IT, manufacturing, BFSI, retail, healthcare, and BPO each have their own payroll quirks. Our engine handles them all on one configurable platform.
Payroll Software for IT companies India
For Indian IT services and product companies with ESOPs, variable pay, hybrid teams, and frequent CTC revisions.
Payroll Software for Manufacturing India
For Indian factories with shift differentials, overtime under the Factories Act, contract labour, and Plant HR oversight.
Payroll Software for BFSI India
For Indian banks, NBFCs, and insurance with strict audit trails, RBI reporting, and complex incentive structures.
Payroll Software for Retail India
For Indian retail chains with store-wise rosters, attendance from multiple POS or biometric devices, and high attrition.
Payroll Software for Healthcare India
For Indian hospitals and clinics with 24x7 rosters, on-call allowances, and DGFC or NABH compliance documentation.
Payroll Software for BPO and KPO India
For Indian BPO and KPO operations with rotating shifts, night allowances, transport reimbursement, and high-volume payroll.
Pair payroll with the rest of your HRMS
Payroll runs cleaner when attendance, leave, expenses, performance, and self-service all live on one platform. Explore the modules built to feed payroll automatically.
Attendance Management System
Biometric, GPS, and geo-fenced attendance feeds straight into payroll for accurate LOP and OT.
Explore moduleLeave Management System
Configurable leave policies, state holidays, encashment, and LOP signals that flow into the next payroll cycle.
Explore moduleEmployee Self Service Portal
Web and mobile ESS for payslips, tax declarations, reimbursement claims, and proof uploads.
Explore moduleExpense Management Software
Policy-based reimbursement claims with GST-ready receipts that route into payroll for tax-aware payout.
Explore moduleEmployee Onboarding Software
Digital offer letters, BGV, and document collection so new hires are payroll-ready from day one.
Explore modulePerformance Management Software
OKRs, 360 feedback, and appraisal cycles connected to increments, variable pay, and arrears in payroll.
Explore moduleSecurity and Privacy Controls
factoHR India is built for Indian IT, security, and procurement teams. Every payroll, attendance, and employee data point is processed under documented security controls and aligned with SOC 2 and ISO 27001 control families.
India Data Residency
Employee, payroll, and statutory data hosted on Indian cloud infrastructure. No cross-border transfer of personal data without contractual safeguards.
Encryption And Access Control
Industry-standard encryption in transit and at rest. Role-based access, password policies, and 2FA for admin and finance roles.
Retention And Audit Logs
Configurable retention for payroll, PF, ESI, and Income Tax records aligned with statutory periods. Immutable audit logs for every data action.
Dedicated Security Contact
Named security contact for vendor questionnaires, breach communication, and customer security review requests.
Need our security compliance memo, ISO 27001 certificate, SOC 2 Type II report, or vendor security questionnaire response? Request the security pack
Pan-India Payroll Coverage
Live across 28 Indian states. Professional Tax slabs configured for all 19 PT-levying states. LWF deductions configured per state.
Talk to a Payroll Expert Today
Get a customized walkthrough of how our engine handles your specific CTC structures, multi-state compliance, and bank disbursement workflows.
Payroll Consultant
Available Mon to Sat, 9AM to 7PM IST
Review your current payroll setup
Identify compliance gaps & risks
Show exact savings for your team
Avg response
Under 2 hours
Free audit
No obligation
Explore the factoHR India payroll cluster
Compare 10 Payroll Tools in India
See how factoHR India ranks against Saral PayPack, Keka, Zoho, GreytHR and 6 more in the 2026 buyer guide.
HRMS for Small Businesses
Top 10 HRMS for Indian SMBs in 2026, compared by features, pricing, and compliance fit.
Attendance Management System
Biometric, GPS, and geo-fenced attendance with live payroll feed across 28 Indian states.
Leave Management System
15+ leave types, sandwich rules, comp-off, encashment with payroll sync for Indian businesses.
Professional Tax Across 19 States
State-wise PT slabs, registration, returns, and deduction rules for multi-state Indian payroll.
Indian Labour Laws Library
EPF, ESI, Gratuity, Bonus, Code on Wages, and Shops & Establishments references for HR teams.
Payroll questions, answered
Real answers from Indian payroll teams who switched. PF, ESI, TDS, Form 16, multi-state setup, and what to expect in your first cycle.